Warehouse Coordinator

Continental Baking Company Limited is seeking to recruit a Warehouse Coordinator to support the efficient receiving, storage and distribution of finished goods across assigned distribution channels.

The role is responsible for ensuring accurate order fulfilment, inventory integrity and compliance within established warehouse procedures, while maintaining high standards of safety, documentation and customer service.

Core Functions

Receiving, Distribution & Order Fulfilment

• Verify the receiving and distribution of products during assigned shifts to ensure accuracy and compliance with approved procedures.
• Prepare accurate and timely tax invoices in accordance with quantities ordered and Company policies.
• Support daily pre-packing of products in line with established targets set by the Warehouse Supervisor.
• Monitor and track order fulfilment progress against daily targets, proactively adjusting task allocation to meet deadlines and service levels.
• Coordinate the handling of returns, damaged goods and discrepancies, ensuring proper documentation, separation and follow-up actions.

Inventory Control & Documentation

• Support inventory accuracy through daily monitoring of warehouse activities, cycle counts, stock takes and audit verifications.
• Present all daily documentation, including tax invoices and credit notes, to the Warehouse Supervisor for review prior to leaving the compound.
• Monitor warehouse processes, identify discrepancies or issues and report concerns promptly to the Supervisor.
• Utilize warehouse management systems to update, track and report on inventory movements and operational performance in real time.
• Support audit readiness by ensuring documentation, processes and storage practices are consistently aligned with internal and external audit requirements.

Coordination & Operational Support

• Coordinate and guide the activities of assigned Warehouse Assistants to ensure efficient off-loading, storage, retrieval and allocation of products.
• Liaise with internal stakeholders at all levels to support the effective receival and distribution of baked products through established channels.
• Immediately escalate unusual trends, discrepancies or suspicious activities to the Supervisor and/or Manager.
• Support workforce planning by organizing shift assignments, tracking attendance and escalating staffing gaps or productivity concerns.

Safety, Housekeeping & Continuous Improvement

• Maintain a clean, safe and organized work area in accordance with Company safety standards.
• Demonstrate leadership by modelling safe work practices and reinforcing compliance among team members.
• Communicate and implement operational changes as directed.
• Recommend improvements to operational practices to enhance efficiency, accuracy and service delivery.
• Contribute to KPI tracking and reporting (e.g. order accuracy, fulfilment rates, inventory variances), highlighting trends and recommending corrective actions.

Minimum Requirement: Education, Knowledge, Skills and Abilities

• Associate’s Degree in Supply Chain Management, Business Administration, or a related discipline.
• Minimum of three (3) years’ experience in a similar role; prior warehouse or logistics experience is preferred.
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint; functional knowledge of inventory management software would be an asset
• Experience in inventory management and operations management would be an asset.
• Strong attention to detail with a high level of accuracy in record keeping.
• Excellent human relations, communication, time management, critical thinking and problem-solving skills.
• Effective communication skills and the ability to work collaboratively in a team environment.
• Ability to work in a physically demanding role, including lifting, standing for extended periods and manual handling.
• Strong organizational skills with the ability to maintain an orderly and efficient workspace.
• Highly professional, ethical and of integrity.
• Required to work on weekends and public holidays, to meet operational demands.

We thank all applicants for your interest; however, only short-listed candidates will be contacted.