Warehouse Coordinator

The Warehouse Coordinator is responsible for overseeing the daily operations of the warehouse, managing inventory control, and coordinating the movement of stock across multiple locations. This role involves ensuring compliance with operational standards and driving process improvements

Job Summary

The Warehouse Coordinator is responsible for overseeing the daily operations of the warehouse, managing inventory control, and coordinating the movement of stock across multiple locations. This role involves ensuring compliance with operational standards and driving process improvements. The Warehouse Coordinator will also play a key role in supplier coordination, stock reporting, and expediting material deliveries while maintaining accurate documentation.

Job Responsibilities

1. Warehouse Management:

• Direct and oversee daily warehouse operations, including receiving, dispatching, and the accurate storage of materials.
• Ensure timely and accurate data entry into the system for inventory control.
• Oversee and manage all stock movements, returns, and adjustments, ensuring they are accurately tracked and reconciled.

2. Inventory Control:

• Lead and manage the inventory processes, including stock ordering, replenishment, and cycle counts.
• Monitor stock levels to ensure adequate supply and avoid overstock or stockout situations.

3. Transportation Coordination:

• Plan and coordinate both internal and external transportation to efficiently move stock between locations or to end-users.
• Ensure optimal delivery schedules to minimize downtime and support continuous operations.

4. Process Improvement:

• Continuously review warehouse and stock management procedures to identify inefficiencies and gaps.
• Implement process improvements for smoother operational flow, especially when stock is required after hours, on holidays, or during emergencies.

5. Stock Reporting:

• Generate monthly stock reports using the system, including details of stock levels, discrepancies, and recommendations for adjustments.
• Provide management with detailed inventory reports for review and decision-making.

6. Location Oversight:

• Oversee inventory management at multiple locations - 4 locations - West and Central
• Ensure consistency in inventory management practices and communication across these locations.

7. Delivery Monitoring:

• Maintain real-time updates on delivery schedules and coordinate with suppliers to ensure on-time deliveries.
• Escalate any delivery delays or supply chain issues to management for resolution.

8. Expediting Reporting:

• Complete and maintain a detailed expediting report reflecting the status of all POs, pending deliveries, ETAs and any issues.
• Share the expediting report with the maintenance and management team on a regular basis.

9. Document Verification:

• Collect delivery notes (DNs) and invoices, ensuring they are aligned with Purchase Orders.
• Obtain necessary approvals and submit documentation for further payment processing.

Skills/Abilities/Knowledge

• Excellent interpersonal, oral and written skills
• Good organizational and planning skills
• Ability to work under pressure and meet deadlines
• Ability to function in a fast-paced environment
• Ability to communicate both orally and written

HSE Responsibilities

• Observe all safety rules and regulations
• Stop all work if any unsafe conditions exist or unsafe practices are observed and report any unsafe conditions to Head, HSE and senior Company officials
• Be competent in performing jobs assigned and perform them safely and correctly and seek clarification or training as needed from available resources
• Wear and use all safety equipment required to ensure the safe execution of the specific job
• Report all Accidents/Incidents to HSE/Supervisor.