Tenders Clerk

The Quotations / Tenders Clerk is responsible for ensuring that all requests for Quotations assigned are completed and/or responded to accurately and in a timely manner. The Clerk also supports the Tenders Coordinator with preparations and completion of Tenders as assigned.

Key Responsibilities and Duties:

• Complete all RFQs assigned within established timelines or as required by requester
• Ensure updated prices and / or special prices as advised by authorized personnel are used for Quotations
• Ensure that the information presented is accurate and the quality (appearance, descriptions, attachments, explanations etc) of the Quotation is acceptable to customers.
• Fax, e-mail or mail all authorized quotations.
• Assist customer service with copies of quotations and supporting documents to attach to all purchase orders.
• Correspond with suppliers for prices and additional information as needed
• Work closely with the Quotations Supervisor, Sales Representatives, and other AAL Team members to obtain /provide relevant information to build the quotations within the desired timeframe and format.
• Maintain a log / record of all incoming RFQs and outgoing Quotations
• Ensure all Quotations are filed in both “soft” and “hard” formats to allow for easy retrieval and reference as needed
• Provide timely reports as needed
• Assist with Tenders and Project related activities
• Any other relevant duties as assigned to support AAL business.