Supply Chain Planner

This role is responsible for adhering to the company’s supply chain purchasing, inventory and supplier policies, and to achieve adequate inventory cover, inventory turns and KPIs/Targets, producing inventory purchasing forecasts (SKU optimum order quantities)

A.S. Bryden & Sons (Trinidad) Limited

We are seeking to recruit a suitable candidate for the following position: 

SUPPLY CHAIN PLANNER

Job Purpose:

This role is responsible for adhering to the company’s supply chain purchasing, inventory and supplier policies, and to achieve adequate inventory cover, inventory turns and KPIs/Targets, producing inventory purchasing forecasts (SKU optimum order quantities) while creating Purchase Requisitions and executing timely Purchase Order creation and tracking for Inventory Orders.

Major Responsibilities & Accountabilities:  

• Prepare the Sales Forecast templates for Brand Managers to update and facilitate demand review meetings as required to gain consensus on approved forecasts.
• Ensure accuracy and timely upload of approved forecasts to the ERP system monthly.
• Maintain complete and accurate SKU and Supplier master data in planning files (planning parameters, pricing information and stock policies) and ensure upload to the ERP system as necessary (assist in creation of new SKUs).
• Recommend stock policy (MSI, minimum re-order and maximum stocking levels) for approval by Division Head.
• Proposes new initiatives that will help further optimize the efficiency and reliability of the supply chain.
• Analyze the demand plan and inventory reports and submit monthly suggested stock orders required to achieve Stock Cover and / or Inventory Turnover, Inventory and OOS KPIs/Targets
• Monitor stock levels of fast-moving and critical items and submit replenishment purchase requisitions for approval to ensure stock availability.
• Manage the Purchase Requisitions (PR) to Purchase Orders (PO) process to ensure approvals within the required time frame.
• Ensure all POs are completed and submitted ahead of supplier deadlines and in line with Supply Chain Purchasing, Inventory & Supplier Policies
• Ensure the ERP system is updated regularly with latest information on open orders.
• Maintain a weekly open order report that provides oversight to the Sale and Marketing Team.
• Expedite purchase orders to manage inventory levels within approved limits while ensuring supply availability.
• Highlight issues of potential low inventory due, where there is a material difference between POs and Supplier Invoices.
• Circulation of a monthly Inventory report on SLOBs and overstocked items and champion discussions to deplete stock in an effort to reduce obsolescence.
• Participate in ongoing efforts of SKU rationalization and ensure upload of revised SKU ranking to the ERP system.
• Prepare the twelve-month Purchasing Forecast and perform gap analysis versus supplier targets where necessary.
• Communicate with the Logistics Department on all open Purchase Orders and Logistical issues to improve process turn-around time, while supplying timely updates to respective Divisional Head and/or Managers on the same.
• Reconcile POs against invoices to validate that product pricing and quantities prior to confirmation for payment by Finance.
• Develops and updates Damages and Claims report in conjunction with Logistics to be shared with the Marketing Team.
• Claims tracking and follow-up to ensure closure.
• Cultivate mutually beneficial relationships with Suppliers to ensure a high level of Supplier Delivery Performance.
• Monitors & reports on Supplier Delivery Performance (OTIF) and other KPIs established as being relevant for the job.
• Participate in the determination and make recommendations of Optimal Order quantities, incoterms and timing of orders.

 Knowledge & Experience:

• A Bachelor's Degree in Industrial Engineering, Mathematics, Statistics, Economics or Accounting.
• CIPS Advanced Certificate in Procurement and Supply Operations (Level 3) will be an asset.
• A minimum two (2) years relevant working experience.
• Strong data analysis skills
• Supply Chain experience in a FMCG environment would be considered an asset
• Experience working with an ERP software would be an asset
• Proficient in Microsoft Office applications

 Key Competencies:

• Strong analytical and problem solving skills; ability to break a problem into components and identify root causes and drivers; ability to determine best problem solving techniques.
• Self-motivated, self-starter, capable of working within teams and in an autonomous environment; goal oriented with a customer-focused approach.
• Ability to work with and influence a variety of associates at varying levels of responsibility and functional expertise.
• Strong verbal and written communication and presentation skills, including report writing and presentation creation.