Senior Administrative Officer - Ministry of Economic Development, Planning and Cooperatives

To coordinate and manage the administrative function within the Ministry/Department or improved operational efficiency and effectiveness of the Ministry of Economic development and cooperatives

Qualification Requirements:

Bachelor’s Degree in Business studies, Public Administration or Human Resource Management or a relevant discipline

Master’s Degree in Business Studies, Public Administration or Human Resource Management or a relevant discipline such as Project Management or a Post Graduate Certificate/Diploma in Management.

Experience

At least five (5) years’ working experience at a Supervisory/Middle Management Level.

Core Competencies

Action oriented -             Targets and achieve results, creates a results-oriented environment and follows through on     action.

Commitment to Service - Places emphasis on customers’ needs and involves customers in the decision-making process to     ensure the highest quality service.

Communication -            Communicates well, both verbally and in writing. Conveys and shares information and ideas     effectively with others. Listens carefully and understands various viewpoints. Presents ideas     clearly and concisely, and understands relevant details in presented information.

Critical Judgment -          Exercises sound judgment in arriving at decisions, pursues objectives and finds solutions to     challenges.

Customer Orientation -    Listen to customers, builds customer confidence, and increases customer satisfaction.     Ensures commitments are met, sets appropriate customer expectations and responds to      customer needs. Places emphasis on customers’ needs and involves customers in the

     decision-making process to ensure the highest quality of service.

Flexibility -                     Adjusts behavior and is willing to respond appropriately to changing circumstances.

Interpersonal skills -       Engages with others effectively and productively and establishes trust.

Leadership -                  Motivates, empowers, inspires. Collaborates with and encourages others. Develops a culture where employees feel ownership in what they do and continually improve the organization.  Focuses team members on common goals.

Technical/Functional

Expertise-                    Demonstrates string technical/functional proficiencies and knowledge in areas of expertise. Shows knowledge of organization business and proficiency in the strategic and financial process, and their implications for the public service.

Teamwork -                  Knows when and how to attract, develop, reward and utilize teams to optimize results. Acts to build trust, inspire enthusiasm, encourage others and help resolve conflicts. Develops consensus in creating high performance teams.

Specific Knowledge:

• Sound knowledge of government machinery, governance, functions and operations particularly as it applies to Conventions and Concessions

• Comprehensive knowledge and understanding of corporate administration and HRM strategies, principles and applications

• Comprehensive knowledge and understanding of public service rules, regulations and other established procedures

• Comprehensive knowledge and understanding of government policies, procedures and practices for asset and fleet management

• \Comprehensive knowledge and understanding of records management guidelines, standards, procedures and practices • Sound knowledge and understanding of accounting principles and practices

• Sound knowledge and understanding of risk management

• Sound knowledge of human resource training and development

• Excellent staff leadership, management and motivation skills

• Practical knowledge of using information technology

• Highly organized and able to coordinate schedules and execute diverse administrative roles

• Ability to demonstrate sound persuasive, negotiating and conflict resolution skills

• Ability to foster and maintain business relationship with diverse stakeholders and partners

• Ability to make timely, informed and rational decisions in the face of conflicting priorities

Contacts:

INTERNAL

• Minister

• Permanent Secretary

• All Staff

• The National Climate Change Committee

• Other Ministerial Committee

EXTERNAL

• Other ministries and non-ministerial departments

• Statutory Bodies

• Private Sector Organizations (Suppliers, Vendors, Insurance Providers)

• The general public

• The Sustainable Development Council

• Focal Points of Multilateral Environment Agreements (MEAs)

• OECS, CARICOM and other regional organizations

• UN agencies • Multilateral Financing Agencies (Green Climate Fund, Adaptation Fund and others)

Successful applicant will be expected to relocate to Grenada