Senior Accounts Receivable Clerk

DUTIES AND RESPONSIBILITIES:

1. Generate Monthly Accounts Receivable (AR) Summary: Prepare and distribute AR summary reports to directors on a monthly basis. Meet with directors to discuss details upon request.
2. Issue Monthly Statements to Insurance Companies: Generate monthly statements for insurance companies. Follow up on outstanding payments, address queries, and, when necessary, provide additional documentation to facilitate timely payment of invoices.
3. Weekly Receivables Reports: Prepare and distribute weekly reports for all receivables to relevant departments. Provide assistance with queries and ensure proper entries are made.
4. Review AR Sub-ledger: Regularly review the AR sub-ledger for discrepancies or errors and notify programmers for immediate resolution.
5. Process Refunds: Handle refund cheque processing for patients and doctor payments promptly.
6. Create Credit/Debit Notes: Upon approval from the General Manager, Directors, or Department Managers, promptly create credit/debit notes in the hospital management system.
7. Process Financial Management Instructions for Caribbean Patients: Review and process financial management instructions for Caribbean patients and ensure proper forwarding for settlement.
8. Verify Daily Deposits: Perform daily verification of cash, cheques, and point-of-sale (POS) deposits.
9. Reconcile AR General Ledger (GL) with Sub-ledger (SL): Perform monthly reconciliation of the AR GL to the sub-ledger, identify variances, and take corrective action.
10. Additional Duties: Perform other related tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Knowledge of Accounts Receivables standards and practices.
• Knowledge of office methods and familiarity with the uses of standard office equipment.

SKILLS AND ABILITIES:

• Ability to make rapid and accurate arithmetical calculations.
• Ability to communicate effectively, understand and carry out oral and written instructions of some complexity.
• Ability to establish and maintain effective working relationships with colleagues and demonstrate excellent customer service.
• Ability to demonstrate integrity and maintain confidentiality.
• Ability adapt quickly in a changing and multitasking environment.

MINIMUM EXPERIENCE AND TRAINING:

• 5 C.X.C. O’ Levels passes including English and Mathematics.
• Completion of CAT qualification or a minimum of ACCA Level 1.
• At least two (2) years working experience in Accounts Receivables.