Senior Accounting Technician (FMG/AT3)

Reporting to the Financial Accountant the incumbent is responsible for preparing monthly reconciliation for all accounts to ensure that balances held and acknowledged by the various banks on the Company’s Expenditure Account reconciles with the balance on the bank account of the Company’s main ledger and subsidiary Ledgers

The incumbent ensures the integrity of the Company’s general ledgers and subsidiary ledgers and that the accounting for the Company’s transactions are in conformance with GOJ accounting standards, IAS (International Accounting Standards) and IPAS (International Public Sector Accounting Standards) and meet guidelines for quality in relation to the preparation of financial statements.

.

• Bank Accounts and Withholding Taxes reconciled
• Reviews Conducted
• Journal entries, bank charges and wire transfers posted
• Reports prepared
• List on unpresented and stale cheques prepared and submitted
• Banking activities monitored
• Checking and posting general vouchers
• Checking cashbooks
• Checking accounts payables invoices and payment batches
• Posting payment and invoice batches
• Prepare audit schedule
• Post entries
• Check and post journal entries to general ledger and cash book entries
• Review of production reports

Management/Administrative Responsibilities:

N/A

Technical/Professional

Prepares a statement of reconciliation for bank accounts by the seventh (7) working day of every month:

• Obtaining online monthly bank statements by the Bank;
• Ensuring that all cashed cheques received are cheques issued by the Company
• Checking that amounts on the cheques correspond with relating amounts on the bank statement
• Preparing a list of unpresented and stale cheques and submitting the list to the Financial Accountant for appropriate action;
• Reconciling, on a daily basis, the bank balances shown in the Cash Book with balances shown on the bank statements; reconcile bank accounts on a daily basis
• Preparing daily reconciliation statements and submitting them to the Financial Accountant
• Assists with queries relating to bank accounts.
• Liaises with the various banks on discrepancies affecting bank accounts
• Assists with preparation and maintenance of other Audit schedules namely, Advance and deposit accounts.
• Assists Auditors- Internal and External with documentation required for auditing
• Verifies the accuracy of general ledger postings using third party documentation
• Monitor all banking activities to detect irregularities
• Prepare monthly bank reconciliation reports
• Reports anomalies and makes/drafts correcting entries
• Reviews and reconciles activities posted to Cash Accounts
• Reviews all payment cheque batches for proper coding accuracy and completeness of supporting documents.  Ensure that corrections are made before posting.
• Prepares postings for bank charges interests earned on bank accounts and wire transfers to the bank accounts
• Reconciles Withholding Taxes
• Prepares Withholding Tax Certificates
• Supports month end and quarter closing process
• Review all production reports from all three plants on a daily basis (including warehouse damages and returns)
• Understudy the Payroll Officer
• Prepare and upload payments to Contractors
• Bank transfer and uploads
• Participates in stocktaking exercise

Human Resource Responsibilities:

N/A

Other Duties:

Performs any other related duties that may be assigned by the Management and Cost Accountant, Financial Accountant and Financial Controller.

• Sound – Oral Communication Skills
• Sound – Written Communication Skills
• Excellent – Interpersonal Skill
• Excellent – customer skills
• Excellent - integrity/ethics exercised in the performance of duties

• Sound problem solving skills
• Ability to identify errors
• High level of attention to detail
• Proficient in the relevant computer applications
• Comprehensive knowledge of general accounting principles and practices
• Comprehensive knowledge of Government Accounting
• Working knowledge of relevant computer systems and applications

• Good analytical skills
• Excellent knowledge of Accounting System/software (ACCPAC)
• Excellent time management skills
• Good planning and organizing skills

AAT Level 2 OR ACCA-CAT Level 3 (Level B) OR AAT Level3 OR Certification in Accounting, OR Completion of second (2) year in B.Sc in Accounting or Management Studies OR A.Sc in Accounting (MIND) OR Government Accounting Level 2

Three (3) years related working experience

Internal:

• Financial Accountant

External:

• Banks

This job is satisfactorily performed when:

• Bank Accounts are reconciled daily
• Withholding Taxes are accurately reconciled and within established time frame
• Reviews are comprehensive and conducted within established timeframe
• Journal entries, bank charges and wire transfers ae accurately posted
• Withholding Certificates prepared within established timeframe
• Reports are accurate, comprehensive and submitted within established format and timeframe
• List of unpresented and stale cheques accurately prepared and submitted within established timeframe
• Banking activities monitored in keeping with established requirements

All duties and assignments are accurately carried out in accordance with the stipulated requirements