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Senior Accounting Officer
ATL Automotive
- Kingston and St. Andrew / St. Catherine
- Not disclosed
- Permanent full-time
- Updated 03/09/2025
- HR Manager
ATL Automotive is looking for a Senior Accounting Officer to join their team.
Senior Accounting Officer
Core Duties & Responsibilities:
Weekly/Fortnightly Payroll Processes:
May be required to work weekends and/or extended hours to meet reporting deadlines.
Please Note: Only Shortlisted Candidates Will Be Contacted. Thank you for your application.
Weekly/Fortnightly Payroll Processes:
- Review and process the Fortnightly and Casual Payrolls for both Automotive and Autobahn.
- Review the Payroll Adjustment Forms and ensure that they have been approved by the appropriate managers and accompanied by the required documents.
- Distribute the approved Payroll Adjustment Forms and ensure that they are processed accurately and in accordance with the company’s policies and taxation laws.
- Review the calculations and pay adjustments for new joiners, promotions, transfers, and leavers into the payroll system (IPS) for accuracy.
- Review the payroll reports and data processed for completeness and accuracy.
- Ensure that the control sheet reconciles to the payroll reports in the payroll system (IPS).
- Upload all Fortnightly payments and submit payroll reports for final approval by management before the eve of the authorized pay date.
- Ensure that all Fortnightly and Casual salary payments are approved on a timely basis.
- Prepare and Process Monthly Payrolls.
- Ensure that Payroll Adjustment Forms are processed accurately and in accordance with the company’s policies and taxation laws.
- Calculate and process pay adjustments for new joiners, promotions, transfers, and leavers into the payroll system (IPS).
- Compile and process overtime sheets, commissions, incentives, and other key data into the payroll system.
- Ensure all overtime, incentives, and commissions are processed accurately, in accordance with the employees’ contract, and are appropriately authorized.
- Ensure that all leave benefits, i.e., vacation, sick, holiday, and maternity, are calculated in accordance with the payroll laws and accurately recorded.
- Compile and process salary deductions into the payroll system and ensure all compulsory deductions, such as pension and medical, are accurately recorded.
- Compile and process only approved voluntary deductions into the payroll system to ensure compliance with the company’s policy.
- Ensure the completeness and accuracy of the payroll for both Line Staff.
- Prepare all payroll reports for review on or before the eve of the authorized pay day.
- Ensure that all staff payments are remitted to the correct bank accounts on or before the eve of the authorized pay date.
- Prepare all payroll amendments for payment no later than two days after the authorized pay date.
- Ensure adequate and appropriate payroll controls are in place and report discrepancies or inefficiencies to the Group Finance Manager.
- Ensure that payroll data is electronically scanned and/or filed in a timely and accurate manner for future reference.
- Prepare, review, and file the net pay and payroll journals, accrued bonus, and group life plus medical expenses paid.
- Review and prepare payroll schedules monthly and ensure reconciliation with the accounts in the general ledger.
- Prepare, file, and pay for statutory deductions (S01s), contractor’s levy, and withholding taxes for Automotive and Autobahn.
- Prepare and upload salary deduction payments for the Group.
- Prepare and submit NHT Deduction Payments via NHT Online Portal on the day of the final payroll for the month.
- Generate and prepare pension payments for the Group. Submit payment and ensure approval before the 7th working day of the following month.
- Submit approved lunch payment for Line Staff.
- Prepare payments for Group Life and Medical Payment on the last working day of each month.
- Prepare the payroll deadline schedule and forecast on the last working day of each month.
- Prepare overtime and monthly payroll reports on the first working day of the following month.
- Prepare and upload Motor Vehicle Upkeeps for staff on or before the 15th of each month. Ensure approval is completed within the said period.
- Generate and file Statutory Deductions S02s for the Group.
- Generate S02s for Automotive Holdings Payrolls and submit for filing to outsource providers.
- Prepare Bonus File for all staff and ensure all payments are properly calculated, reviewed, and appropriately approved.
- Prepare vacation leave schedule and ensure reconciliation with the general ledger.
- Prepare individual or group salaries report upon request of management.
- Create payroll codes for payments or deductions as required.
- Prepare refund payments for savings club withdrawals, pension refunds, etc.
- Supervise the payroll team members, conduct on-the-job training, and performance appraisals.
- File documents accurately to ensure easy retrieval.
- Use office time and other resources most efficiently.
- Ensure that a high degree of confidentiality and transparency is exercised.
- Perform any other duties that may be required from time to time in keeping with the scope and competency.
- Preserve the good name and reputation of ATL Automotive Limited and ATL Group, in general, through demonstration and practice of the highest standards of ethical conduct
- Review and Processing of bi-weekly and monthly payrolls for both Automotive and Autobahn – Line Staff.
- Preparation and Processing of Executive Payrolls and Automotive Holdings.
- Maintenance of payroll information and ensuring that the employees’ pay and tax records are accurate and in accordance with the company’s policies and the taxation laws.
- Review and Preparation of payroll reports from the payroll system and payroll journals in the accounting system.
- Preparation of payroll schedules and ensuring reconciliation to the general ledger accounts.
- Prepare and upload approved salary payments, deductions, and reimbursements.
- Prepare, file, and make statutory deduction, withholding tax, and contractor’s levy.
- Resolving payroll discrepancies.
- First degree in Accounting/Management Studies or ACCA Level 2.
- Knowledge of payroll policies and procedures and taxation laws.
- Strong skills in using and understanding the flow of transactions in the payroll system (IPS).
- Proficiency in Microsoft Excel and data entry.
- High degree of professionalism and confidentiality.
- Organizational, analytical, and decision-making skills.
- At least three (3) years of working experience within the payroll and/or accounting environment.
- At least two (2) years of working experience in a supervisory role.
May be required to work weekends and/or extended hours to meet reporting deadlines.
Please Note: Only Shortlisted Candidates Will Be Contacted. Thank you for your application.
Ref: Senior Accounting Officer
