Senior Accounting Clerk

Senior Accounting Clerk

Applications are invited from suitably qualified persons to fill the post of:

SENIOR ACCOUNTING CLERK – Finance Department

ROLE AND FUNCTIONS OF JOB:

Under the direction of the Finance Manager, the Senior Accounting Clerk is expected to:

• Monitor and ensure timely and accurate payment to suppliers.
• Assist in the enforcement of accounting principles, practices and procedures to ensure accurate and timely preparation of financial statements.
• Exercise responsibility for the preparation, reconciliation and presentation of assigned routine financial activities.
• Assist their Supervisor in ensuring discipline is maintained and company policies and procedures are respected.
• Perform duties in accordance with accounting policies and procedures manual.

SPECIFIC KNOWLEDGE REQUIRED:

• Knowledge of accounting principles and practices.
• Working knowledge of Great Plains Accounting Software or any other accounting system.
• Good written and oral communication skills.
• Proven organizing and planning skills
• Proficiency in Microsoft Office applications, particularly Excel.

QUALIFICATIONS & EXPERIENCE:

• ACCA Level I/AAT Level 3/ CAT Level 3 or Bachelor Degree in Accounting or related discipline
• At least two (2) years supervisory experience in an accounting environment
• Any equivalent combination of education and experience

DUTIES AND RESPONSIBILITIES: 

• Ensure that the National Health Fund’s internal control system and checks are properly exercised before payments are made or funds committed.
• Verify that payments/payables are properly recorded and accompanied by supporting documentation before processing.
• Affix the appropriate General Ledger Code obtained from the Chart of Accounts to Payment Vouchers
• Ensure that the Pharmacy supplier invoices are downloaded from PIMS into Great Plains each month in a timely manner.  
• Check to ensure the accuracy of the downloaded invoice data against the actual invoices. 
• Check all invoice batches received for accuracy, ensuring that the data and accounting distribution on the Great Plains edit list are correct and compares to the information on each invoice.  The batch is to be posted and returned to the relevant accounting officers to ensure the timely preparation of payments.
• Check payment batches before they are sent for signature
• Prepare payments (cheques/transfers/letters) for all Trade Payable transactions to include but not limited to Customs Payments, Trade Supplier Invoices, payments to JADEP suppliers.
• Manage the JADEP payment process so that payments to suppliers are completed by the 27^th of each month
• After each batch of payment has been effected to the A/P Sub-ledgers, perform a review of the sub-ledgers to ensure that all payments and credit memos have been appropriately applied.
• Maintain Schedule of JADEP payments
• Monitor expenditure to ensure that it is always within budget and cash flow allocation.
• Check daily to ensure that sufficient funds are in bank accounts before cheques/transfers are processed or funds committed
• Prepare monthly supplier reconciliation statements for assigned vendor accounts.
• Prepare journal entries relevant to the bank accounts being reconciled and submit to the supervisor for checking
• Assist with checking of edit lists and payment vouchers.
• Assist with ensuring the safe keeping of all financial records to facilitate the smooth conduct of external and internal audits.
• Dialogue with the bank regarding challenges with electronic transactions and follow-up to ensure issues are resolved in a timely manner.
• Prepare suppliers’ reconciliations on a monthly/quarterly basis and ensure that all reconciling items are expediently cleared. The reconciliations are to be sent to the supervisor for checking and signature.
• Reconcile the Accounts Payable Sub-ledger to the Accounts Payable General Ledger each month and submit to your supervisor for revision and signature.
• Prepare assigned journal entries or as required by the supervisor.
• Supervise Accounting Clerk to ensure the proper assignment and execution of work according to stipulated timelines.
• Prepare assigned audit schedules
• Perform other related duties as assigned by the Accountant, Finance Manager or the Senior Director, Finance, Projects and Facilities Management.

Applicants are invited to submit their application no later than Friday, July 28, 2023 to:

                                    The Human Resource Department

                                    NATIONAL HEALTH FUND

                                    6^th Floor, The Towers,

                                    25 Dominica Drive

                                    Kingston 5

 NB.      We appreciate all responses, but only short listed candidates will be contacted.