Senior Accounting Assistant (Payables)

To ensure Accounts Payable and related balances are accurately stated, suppliers paid timely and bank accounts are reconciled timely

A.S. Bryden & Sons (Trinidad) Limited

We are seeking to recruit a suitable candidate for the following position in the Accounts Department

SENIOR ACCOUNTING ASSISTANT – PAYABLES

Major Responsibilities & Accountabilities:  

Accounts Payable

• Responsible for processing Local and Foreign Payables ensuring the following:
  • Payables are settled based on terms and/or Division Head’s recommendation
  • Payables and payments are recorded timely on the Sub-Ledger and the General Ledger
• Responsible for the processing of:
  • Invoices
  • Debit and Credit notes,
  • Advanced Payments,
  • Payments to ensure AP closes in one working day
• Reconciles the Accounts Payable Sub-Ledger to the General Ledger
• Processes EXIM payments monthly and promptly to maximize the use of the allocation

Cash Planning and General Ledger Responsibilities

• Assists with Payables projections for cash flow planning
• Ensures purchases of FX for Directors’ and Managers’ business trips and preparation of all associated journals
• Prepares AP-related accruals in the General Ledger
• Assists with the accurate determination of goods in transit
• Assists with A&P accruals
• Performs other General Ledger and Account reconciliation responsibilities

Supplier Management Responsibilities

• Responsible for the timely preparation of supplier reconciliations as assigned and the resultant timely adjustments to the Sub-Ledger as required
• Responsible for communicating with suppliers on payments, payment allocations and remittances
• Assists with the resolution of supplier queries and communication of result
• Assists with the resolution of long outstanding balances with suppliers
• Assist with suppliers claims to ensure accurately recorded and follows up on receipt
• Provides supporting documents for claims regarding expenses recoverable

Other

• Provides relief to the other Senior Accounting Assistants and Accounting Assistants as required
• Maintains an efficient filing system to allow for easy retrieval and processing

Knowledge & Experience:

• Completed CAT/FIA/BSc and/or currently pursuing ACCA Level II or Level II CIMA or equivalent
• A minimum of three (3) years’ experience in a similar role
• Knowledge of an Accounting software package
• Strong proficiency in Microsoft Office applications

Key Competencies:

• Strong numerical, analytical and problem solving skills
• Excellent attention to detail
• Good organisation and administrative skills
• Strong verbal and written communication skills
• Must be flexible, honest and reliable