Secretary

Under the direct supervision of the Manager, Operations Support the Secretary is responsible for providing general Administrative and secretarial support to the Operations Unit.

Key Responsibilities include:

• Undertakes administrative/secretarial functions within the Engineering & Technical Services Department;
• Manages all incoming and outgoing correspondence mails;
• Receives visitors, responds to general queries and makes referrals to the appropriate officers;
• Prepares correspondences  and documents for the unit;
• Prepares meeting and other reports as required;
• Ensures that an adequate supply of stationery, forms and literature is maintained by keeping records and requisitioning the necessary stationery and other disposable items, as required;
• Updates and maintains hard and soft copy files and records in accordance with established procedures/standards;
• Liaises with internal and external stakeholders as may be required.
• Performs any other related duties, which may be assigned.

Minimum Requirements:

• Diploma in secretarial studies/Administrative Management or a related area of study;
• A minimum of three (3) years’ of professional experience performing  secretarial duties;
• Excellent command of the English Language and ability to communicate effectively both orally and in writing;
• Proficiency  in Microsoft Office and other related applications;
• Excellent interpersonal, customer service, and team-building skills;
• Analytical skills and keen attention to details.