SENIOR INTERNAL AUDITOR - NPL

In accordance with international auditing standards and other regulations the primary function of the Internal Auditor is to plan, lead, perform, follow up and report on operational, financial and compliance audits and recommend solutions or corrective action where applicable.

NUTRITION PRODUCTS LIMITED

JOB DESCRIPTION  

Job Title:                    Senior Auditor

Classification:            FMG/AS 3

Reports To:                Audit Committee

Direct Reports:          Auditor (FMG/AS2)

Summary:                  Reporting to the Audit Committee the incumbent is to ensure adherence to international auditing standards and other regulations and internal controls are adequate to maintain the integrity of the Company’s operations.

                                  The primary function of the Internal Auditor is to plan, lead, perform, follow up and report on operational, financial and compliance audits and recommend solutions or corrective action where applicable.

KEY OUTPUTS:

• Strategic Plan, Budget, Audit Plan and Programme Prepared
• Audit Reports prepared
• Adherence to Audit Procedures
• Recommendation/ Advice made
• Training/orientation manual prepared
• Competent staff

DUTIES AND RESPONSIBILITIES:

Management/Administrative Responsibilities:

• Participates in the development of the strategic direction of the Company
• Leads the development and implementation of the unit’s operational plan and budget
• Provides technical advice to the Audit Committee, Chief Executive Officer, departments, plants and other relevant personnel on Internal Audit matter
• Implement and maintain policies and procedure to guide the operation of the unit
• Represents the Company at meetings, conferences and other functions

Technical Professional Responsibilities:

• Conducts audit of subsidiary ledgers of Vote Accounts, Deposit Account, Overseas Workers’ Savings Account, Appropriation-In-Aid Accounts, Fund Accounts and Investment Accounts to determine accuracy and reliability of information documented and adherence to the Accounting Standards.
• Reviews and sign off on working papers for audits undertaken by the Senior Auditor to facilitate preparation of interim/monthly/quarterly reports
• Visit rural locations (Westmoreland and St. Mary) to perform regular audit checks and schedule recurring audits of various departments and rural locations Island wide.
• Design and develop audit programmes to test the operating effectiveness of controls in the following areas:

1. Warehouse and Distribution Management
2. Customer Service
3. Procurement and Contracts
4. Safety and Maintenance
5. Quality Assurance
6. Production
7. Human Resource
8. Accounts

• Prepare Internal Audit reports for the Audit Committee and Management. stating deficiencies, implications and makes recommendations

• Review and appraise the effectiveness, adequacy and application of the internal control systems throughout the organization in order to:

1. Promote accuracy and reliability in accounting and operating data;
2. Safeguard the firm’s resources against waste and inefficiency;
3. Measure the extent of the departments’ compliance with company policy;
4. Evaluate the overall efficiency of the operating functions.

• Ascertain the extent of compliance with the FAA Act, relevant laws, regulations, established policies, procedures, circulars and guidelines issued by the Ministry of Finance and the Public Service, Ministry of Education & Youth and other regulatory bodies.
• Travel, on a monthly basis at a minimum, to the two rural locations island wide (Westmoreland and St. Mary) to conduct routine audits, special assignments and review internal controls.
• Conduct risk assessments which include:

1. Identification of Auditable activities.
2. Identification of relevant risk factors to include the assessment of inherent and control risk in each potential audit area.
3. Assessment of their likelihood of occurrence and impact on the strategic objectives of the company.

• Review the design of systems with a view to make recommendation for improvements
• Assist in an advisory capacity with the implementation and development of financial and non-financial systems throughout the Company
• Follow up on internal and external audits to ensure that they are implemented in a timely and effective manner.
• Acts as liaison with auditors external to the company.
• Assist in an advisory capacity with the implementation of new policies and procedures.
• Determine whether specific projects or programmes are carried out economically, efficiently and effectively.
• Perform specially assigned projects as assigned by the Audit Committee and or General Manager.
• Reviews and signs off on working paper for all audits undertaken by the audit department

• Ensures the update and security of audit files

• Provides advice/guidance to direct report to ensure accuracy of information disseminated to operational managers.

Human Resource Responsibilities:

• Manages the welfare and development of staff through coaching, mentoring, performance appraisals and training
• Provides leadership to staff through effective setting, delegation and communication of duties and responsibilities
• Participates in the recruitment of staff for the department
• Ensures that staff is aware of and adhere to policies, procedures and regulations of the Ministry

Other Responsibilities

• Other such duties and responsibilities as may be determined by Audit Sub Committee and or the CEO

PERFORMANCE STANDARDS:

• Confidentiality and integrity are exercised in the performance of duties
• Risk assessment is conducted in accordance with government audit procedures
• Audit recommendation leads to improved operations
• Audit plans and programmes are comprehensive, accurately prepared, submitted within the agreed time frame and budget in accordance with established policies and procedures
• Working papers and reports are accurate, clear and concise and prepared in accordance with established guidelines
• Operational plan is prepared within established format, time frame and supports the strategic objective of the Ministry
• Recommendations/Advice are sound and are in accordance with established guidelines
• Findings are accurate and supported with audit evidence
• Welfare of staff is clearly identified and addressed

REQUIRED SKILLS/COMPETENCIES:

Core:

• Excellent Customer and interpersonal skills
• High level of integrity and confidentiality
• Excellent oral and written communication skills

Functional:

• Excellent knowledge of auditing standards and procedures including value for money audit
• Excellent knowledge of the organization’s policies and procedures
• Excellent analytical and problem-solving skills
• Excellent interpersonal and customer service skills
• Excellent presentation, oral and written communication skills
• Excellent planning and organizing skills
• Ability to lead and work in team
•  working knowledge of relevant computer application
• Excellent knowledge of the FAA act

Minimum

Qualifications:

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE:

First Degree in Accounts, Finance, Business Administration, Management or Economics

 and four (4) years relevant experience in the specialized area.

SPECIAL WORKING CONDITIONS:

Extensive travelling

Authority:

• Sign off on audit working papers
• Sign audit reports
• Determine audit actions
• Authorise the validation of any system revised or implemented
• Recommendations

–leave

-          disciplinary action of direct reports

-          promotion of direct reports

-          Acting assignments

-          Transfers/reassignments

LIASION

Internal:

• Audit Committee
• Chief Executive Officer
• All Managers

External:                                 

• Ministry of Education
• Auditor Generals Department
• Ministry of Finance

Salary Range:  $5,198,035.00 - $6,990,779.00 per annum