Restaurant Bookkeeper

Restaurant Bookkeeper

 SUMMARY OF POSITION: 

Responsible for maintaining Company's key accounting records by accurately recording the day to day financial transactions, ensuring accounts are current and accurate by using specialized software, reconciling any discrepancies, fact checking financial data and updating financial statements, so as to produce timely reports to support solid internal controls. Responsible for communicating the reporting details from the previous period to Senior Management in order for them to make decisions on how to maximize efficiencies and profits. In charge of maintaining tight cash controls and reporting any breakdowns or weaknesses in the system to Senior Management.

 DUTIES & RESPONSIBILITIES:

• Manage all accounting functions including general ledger, accounts receivable, accounts payable, payroll and inventory. Ensure data accuracy and integrity.
• Verify and accurately record all day-to-day financial transaction details and post them into the accounting database. Check and verify source documents such as invoices, sales receipts, cheque stubs, card machine settlement slips, computer printouts.
• Maintain subsidiary accounts by verifying, allocating, and posting transactions.
• Balance subsidiary accounts by reconciling entries.
• Maintain general ledger by transferring subsidiary account summaries.
• Balance general ledger by preparing a trial balance; reconciling entries.
• Download transaction details from banks and POS system and enter transactions into the Company’s accounting system daily.
• Responsible for daily audits of financials, mid-month and month-end inventory for food, drinks, boxes and supplies.
• Verify daily labour and making time adjustments in the payroll system.
• Prepare and process payroll in a timely manner.
• Maintain payroll records.
• Manage Accounts Payable - Enter invoices, prepare cheques and direct deposit payments
• Manage Accounts Receivable – Ensure and verify that daily deposits are being prepared, oversee collection by security firm; reconcile bank statements; notify senior staff so as to ensure payment for shortages in sales in it arises.
• Maintain a complete filing system to support financial records
• Manage the month-end close process; Hands on preparation of journal entries and account reconciliations.
• Prepare and generate monthly financial reports such as the balance sheet, income statement, trial balance, selected financial ratios and other reports as needed.  
• Maintain fixed asset ledger
• Assist Accountant in Prepare and submit tax returns (Income taxes, Health surcharge, Green Fund Levy, Business Levy, VAT, Corporation tax)
• Work with other members of the financial team to identify and implement ways to improve the efficiency and effectiveness across all areas of accounting and financial matters and assist with improvement initiatives
• Build and maintain internal control systems by recommending and documenting policies and procedures.
• Contribute to team effort by accomplishing related results as needed.
• Assist department member with daily and other responsibilities
• Collaborate and partner with leadership team as well as external accountants and auditors
• Maintain organization of office

 QUALIFICATIONS AND EXPERIENCE:

• 3 – 5 years previous experience in an administrative/bookkeeping position. Experience in the catering, restaurant, or food industries is strongly preferred.
• Tertiary education in Finance, Accounting or Business Administration is an asset
• Any bookkeeping certification is an advantage
• Strong Experience with Microsoft Office Excel and Word
• Solid understanding of basic bookkeeping and accounting payable/receivable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Knowledge of relevant legislation and regulatory requirements
• Working knowledge of Quickbooks and Micropay are an asset
• Knowledge of data management and financial data analysis

 KNOWLEDGE/SKILLS/ATTRIBUTES:

• Attention to detail with a high degree of accuracy, including close and continual monitoring and checking of processes and work tasks. 
• Ability to multi-task and prioritize work and schedule activities so that objectives and deadlines are met and able to work with minimal direction.
• Excellent data entry skills
• Great interpersonal and customer service and negotiation skills
• Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable
• Able to identify problems quickly and accurately and implement workable solutions
• Integrity
• Strict adherence to confidentiality regulations and ethical standards. Discretion is very important.
• The ability to communicate effectively with other employees and stakeholders
• A self-motivated approach, with strong work ethic, requiring limited oversight
• Outgoing with a positive attitude and ability to work collaboratively
• Ability to handle stress while working under pressure in performing multiple tasks and meeting deadlines
• Thoroughness
• Ability to utilize daily, weekly and monthly disciplines to ensure positive financial results
• Strong work ethic