Records Officer

Reporting to the Data Governance Lead, the Records Officer is responsible for ensuring the secure and physical handling of organizational records, ensuring alignment with legal and regulatory requirements pertaining to data protection and privacy.

Dare to be BOLD and join Our Team at Celebration Brands Limited!

At Celebration Brands Limited, we are the premier sales and distribution company for beverages across Jamaica, proudly serving as a joint venture between Red Stripe and Pepsi Cola Jamaica (PCJ). Since our establishment in 2013, we have been dedicated to capturing the spirit of celebration through the diverse range of brands we represent whilst providing the best experience to all customers through our passionate and committed team.

Are you ready to join a team that is passionate about delivering excellence? We invite you to apply for the role of:

RECORDS OFFICER

Reporting to the Data Governance Lead, the Records Officer is responsible for upholding compliance with the Data Privacy Act of Jamaica. The incumbent will oversee the secure handling of organizational records, ensuring alignment with legal and regulatory requirements pertaining to data protection and privacy. By prioritizing adherence to regulations and fostering a culture of compliance, they contribute to safeguarding personal and sensitive information and mitigating risks associated with data breaches within the organization.

Major Responsibilities 

• Promoting awareness of data security practices and adherence to relevant privacy regulations.
• Collaborates with cross-functional teams to implement efficient record-keeping practices and conducts regular audits to gauge compliance levels
• Facilitate the design, implementation, and ongoing maintenance of filing systems that meet administrative, legal, and operational requirements, ensuring seamless accessibility and proper record retention.  
• Oversee the activities of Data Ambassadors across all Distribution Centers (DCs) to ensure alignment with data governance objectives and effective policy implementation.
• Prepare reports summarizing progress, activities, and compliance metrics for the month.
• Enable timely and appropriate responses to access information requests, ensuring compliance with legal frameworks and company policies. 
• Assist in projects related to records management, such as system upgrades, digitization initiatives, or regulatory compliance efforts.

Academic Qualifications and Experience

• Associate of Science Degree in Library and Computer Science, Information Security, or a related area. 

            OR

• Certificate in Records Management/Information Security from a recognized tertiary institution. 
• A minimum of two (2) years of experience in a records management or similar functional area. 
• Good knowledge of Records Management, Data Protection Policies and Strategies. 

Working Conditions 

• This position will be exposed to a distribution center & warehouse environment, at an occasional frequency
• Frequent to moderate walking short and long distances within the distribution center, office and warehouse areas
• Tasks will include ongoing physical handling/lifting of boxes with files up to 50 pounds.
• Occasional traveling requirements, CBL Head Office and distribution centers across the island, when necessary.
• Exposure to a normal office working environment and also occasional exposure to forklifts & delivery trucks within the warehouse area
• Wearing of appropriate PPE gear is required

We are excited to meet and learn more about you, however, only shortlisted candidates will be contacted.