Receptionist - Jamaica

As a Receptionist, you’ll be the first point of contact, managing front desk operations and supporting smooth office logistics.. Ideal candidates have strong administrative and organizational skills.

Receptionist

Overview:

As the Receptionist at Sygnus, you will be the first point of contact for visitors and clients, ensuring a professional and welcoming environment. Your responsibilities include managing front desk operations, managing inventory supporting office logistics, and assisting with the smooth day-to-day running of the office.

This role requires strong organizational skills, excellent communication, and a proactive approach to providing high-quality administrative support.

Key Responsibilities:

• Serve as the first point of contact by greeting visitors, managing incoming calls, and directing inquiries professionally.
• Proactively address visitor and team member needs with professionalism and a solutions-oriented approach.
• Maintain a tidy and welcoming reception area that reflects the firm’s standards of professionalism.
• Oversee and coordinate the office maintenance and cleaning schedule, ensuring high standards of safety, functionality, and cleanliness.
  
• Coordinate meeting logistics, including scheduling, booking rooms, preparing materials, and arranging refreshments.
• Coordinate and support travel logistics, including flights, accommodations, transportation etc.
• Support office operations by managing supplies, handling deliveries, and liaising with vendors and service providers including bearers and couriers.
• Oversee access control, visitor logs, and building security protocols to ensure a safe and efficient workplace.
• Manage mail distribution, courier services, and other front desk administrative tasks.
• Assist with office technology needs by coordinating with IT for troubleshooting and support.
• Provide comprehensive administrative support: document preparation, petty cash management, and assistance with corporate events.
• Take initiative to identify and resolve complex operational and administrative issues, implementing effective, scalable solutions independently.

Relevant Skills, Knowledge and Experience:

• Diploma/Associate degree in Administrative Management/Management Studies/Business Administration or a related field preferred.
• Minimum 5 years of administrative experience, ideally in financial services.
• Strong ability to work independently and collaboratively, with excellent knowledge of office procedures.
• Project management experience would be an asset.
• Tech-savvy with proficiency in office management systems, ERPs, MS Office, online calendars, and cloud platforms.
• Maintains confidentiality, with strong communication and collaborative skills.
• Demonstrates sound judgment, analytical thinking, and adapts well to changing environments without compromising outcomes.

About Sygnus:

The deadline for submission of applications is 8 September 2025. Only shortlisted applicants will be contacted. Only shortlisted applicants will be contacted. To learn more about Sygnus visit https://sygnusgroup.com/.