Receptionist/Human Resources Assistant (Temporary Contract)

The Receptionist/Human Resources Assistant is the Company’s first point of contact to visitors and is expected to coordinate front desk activities, including the distribution of correspondence and the re-direction of telephone calls.

RECEPTIONIST/HR ASSISTANT (TEMPORARY CONTRACT)

KEY RESPONSIBILITIES & DUTIES 

1. Greets and welcomes visitors to the Company’s Head Office with a positive and helpful attitude.
2. Answers, screens and routes incoming telephone calls to the relevant departments/persons in a prompt and professional manner.
3. Takes accurate messages and forwards to the relevant persons, in a prompt manner.
4. Completes reference checks for potential employment candidates, as required.
5. Ensures that the reception area is tidy and presentable.
6. Receives, sorts and distributes incoming mail, deliveries and other correspondence.
7. Coordinates the packaging and pick up of outgoing mail.
8. Populates employee timesheets for distribution to the Outlets.
9. Schedules interviews, as part of the recruitment and selection process, where directed by the Human Resources Manager.
10. Provides basic and accurate information in person and via telephone and/or email.
11. Assists with general administrative/clerical tasks including printing, copying, faxing etc.

KNOWLEDGE, SKILLS AND ABILITIES

       Knowledge: 

• Administrative/Office Management
• Customer Service
• Intermediate Microsoft Office Suite

 Ability to:

• Maintain a professional demeanor
• Develop and maintain good working relationships
• Efficiently manage time while working in a fast paced and dynamic environment
• Organize daily duties and pay attention to detail
• Multi-task while maintaining efficiency
• Work and deliver results in a multi-disciplined team

  EDUCATION AND EXPERIENCE

• Minimum qualification of five (5) CXC O’ Level Passes including English and Mathematics

                                        OR

• A combination of relevant experience and qualifications
• Administrative , Secretarial or other equivalent certification would be considered an asset
• A minimum of three (3) years’ front desk/administrative experience in a similar role for a medium to large organization