Purchasing Officer

To facilitate the purchasing of goods and service on behalf of the Company from approved requisitions by liaising with various departments and vendors.

• Process approved requisitions from the departments and divisions
• Prepare requisitions, orders and other documents for purchasing stock items. Follow up on outstanding orders and issue as stock becomes available.
• Ensure all suppliers’ invoices and debit notes are recorded and entered in the customer’s ledger in the accounts payable module.
• Prepare monthly payments from the accounts payable customer’s ledger with respect to the invoices that are due.
• Reconcile supplier’s statements with customer ledger statement from the accounts payable module.
• Compile and maintain all data and information regarding purchases for proper record keeping.
• Order and requisition the required goods or services and established delivery timeframes.
• Maintain a comprehensive and current Vendors Listing.
• Liaise with vendors to sort out discrepancies between Invoices and Purchase Orders.
• Evaluate current and potential suppliers for their ability to meet the Company requirements and standards for purchases and also for tendering purposes.
• Direct the filing and retention of all accounts payable documents for proper record keeping and archiving.
• Negotiate prices with vendors.
• Assist with the preparation of foreign orders.
• Assist with related special projects as requested
• Perform other related duties