Purchasing Clerk

The position is responsible for sourcing goods and services and managing suppliers.

Key Responsibilities

Customer Service

• Attend to both internal and external customers in a prompt, courteous and polite manner.

Purchasing

• Negotiate best suppliers’ terms, pricing and delivery based on budget and schedule requirements.  
• Prepare and forward purchase orders to suppliers and update the information on the system.
• Review all requisitions and liaises with suppliers to obtain information, that is, availability and delivery schedule. 
• Track orders and ensure timely delivery of goods.
• Liaises with suppliers on discrepancies with quantity and quality.
• Research potential suppliers.
• Maintain updated records of invoices and supplier agreements.

Inventory

• Liaise with warehouse staff to ensure that all goods received are accurate for quantity and quality.
• Monitor stock levels and identify purchasing needs.  

Maintenance of Gondola Rentals

• Issue invoices to customers upon request for gondola space.
• Conduct quarterly checks/follow ups on outstanding payments.

Banding

• Coordinate all banding promotions with customers, including credit notes.
• Coordinate supplier damages, including credit notes.

Occupational Health, Safety and Security

• Observe health and safety regulations.
• Maintain the work area in a clean, safe and orderly condition.

Other Responsibilities

• Assist with year-end stock check management.
• Perform relief functions for the Cash and Carry Division.
• Related tasks that may be assigned from time to time.

 Education / Experience

• Diploma in Business or related field.
• At least three (3) years’ experience in a similar role.

 Knowledge

• Microsoft Office Suite
• Accounting Software
• Supply Chain Management

Skills

• Verbal and Written Communication
• Interpersonal
• Organizational
• Analytical

 Attributes

• Confidentiality
• Customer Driven