Property And Fleet Administrator

To ensure that the Company's fleet of vehicles are safe, reliable and available to meet the operational requirements of the company, and that facilities property management and maintenance including janitorial and ground maintenance services are conducted in a safe and efficient manner.

Applications are invited from suitably qualified individuals to fill the following position of:

PROPERTY AND FLEET ADMINISTRATOR

JOB SUMMARY

To ensure that the Company's fleet of vehicles are safe, reliable and available to meet the operational requirements of the company, and that facilities property management and maintenance including janitorial and ground maintenance services are conducted in a safe and efficient manner to support the conduct of business operations.

DUTIES AND RESPONSIBILITIES

• Develop and plan routine maintenance schedules for all company facilities and fleet to minimize disruption to business activity and ensure occupational health and safety.
• Ensure that repair work is conducted in a safe, efficient and cost-effective manner.
• Minimize downtime caused by failed or failing components, devices or systems, which support the company’s facilities and fleet.
• Accurately document and track outages and restorative actions.
• Analyse service records to predict imminent failure and take proactive restorative action.
• Optimize the efficiency of facility and fleet management using modern tools and techniques.
• Develop scope of works for services to be outsourced.
• Ensure vendor adherence to contracts, schedules, Key Performance Indicators (KPIs) and costs.
• Track, validate and manage the payment of vendors, suppliers and contractors.
• Perform spot checks on work performed or in progress to ensure compliance with practices and procedures.
• Stay abreast of relevant industry trends and develop and recommend enhancements to the facility management process.
• Determine project requirements by consultation with Line of business/requestor and perform site visits, and develop the scope of works and/or business case.
• Prepare RFP / e-Tender / Tender Evaluation documents.
• Engage selected suppliers, plan jobs and work packages. This includes submitting Purchase Order requisitions for advance payments.
• Manage contractors’ execution of jobs as well as ultimately evaluate suppliers. Track and manage the project scope and control changes to the project scope. Assess project performance and maximize return on investment. Coordinate cross-project activities by monitoring and organizing interconnected projects and making optimal usage of resources within the division.
• Conduct periodic walk throughs with Project Management office/ Line of Business to facilitate sign off and hand over to Line of Business.
• Workplace safety: Validate that all work is completed in accordance with the Company’s Health, Safety and Environmental regulations and all codes and legal requirements are adhered to.
• Perform other related duties that may be assigned by the Manager from time to time.

EDUCATION & EXPERIENCE

• Minimum of a bachelor’s degree in Civil, Electrical or Mechanical Engineering.
• Minimum of five (5) years’ experience operating in the selection and management of third-party facility and fleet providers.
• Must possess a valid Light Vehicle Driver’s Permit.

FUNCTIONAL COMPETENCIES

Excellent working knowledge of:

• Equipment and office supplies.
• Property maintenance and disposal policies.
• Company's Tender procedures.
• OSH legislation regarding office sizes and distance apart.

Knowledge of:

• Modern facility and fleet management techniques and systems.
• Microsoft Office Suite Applications.

Organizational Awareness: Contributes to the organization by actively demonstrating the understanding and alignment of actions with the organization strategies, key initiatives, core functions, needs, and values and supporting others to do same.

CORE AND LEADERSHIP COMPETENCIES

Organisational Awareness: Contributes to the organisation by understanding and aligning actions with the organisation's goals, core functions, needs, and values. Contributes to the organisation by actively demonstrating the alignment of activities with the organisation strategies, key initiatives, core functions, needs, and values and supporting others to do the same.

Customer Focus: Prioritises and takes action on the needs of both internal and external customers. Designs and delivers products and services with the customer experience top of mind.

Planning and Results Orientation: Invests time in upfront planning to achieve organisational goals and objectives while meeting quality standards, following the appropriate processes, and continuously assessing results.

Creativity and Innovation: Thinks beyond the confines of traditional models to recognise opportunities and find new and better ways of doing things to be and remain an agile broadband provider. Encourages experimentation and accepts failure as a driver of innovation.

Communication: Effectively and appropriately interacts with others to build relationships, influence others, and facilitate sharing ideas and information. Uses tact and diplomacy to navigate demanding situations. Relays key messages by creating a compelling story targeted to specific audiences.

Strategic Leadership and Execution: Applies vision to think beyond the immediate situation and explore multiple potential paths. Invests time in planning, discovery, and reflection to better drive decisions and more efficient implementation. Ensures that business goals are met by executing, monitoring, and adjusting the organisational action plan.

People Leadership: Inspires, motivates, and empowers people to achieve organisational goals. Coaches, mentors, and manages employee experience, and employee performance, through mindful preparation. Creates space for others to lead.

Managing Through Change and Uncertainty: Adjusts thinking and behaviour to resiliently face change and uses experience to fuel growth. Embraces failure as a learning opportunity for themselves and others. Enables the process of change and transition while helping others deal with the effects of change.

Problem Solving and Decision Making: Use critical thinking to evaluate problems, gather information, understand causes, and identify best workable solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations.

Salary and Benefits: Applicable to a G2 position

Deadline date for applications: Thursday 09th October 2025