Projects & Procurement Officer

The Project and Procurement Officer works closely with the Strategic Projects and Procurement Manager to assist in procurement and project planning and execution.

A.    Job Summary

The Project and Procurement Officer works closely with the Strategic Projects and Procurement Manager to assist in procurement and project planning and execution.

B.Responsibilities/Accountabilities

Strategic and Operational Projects

Assists with:

• Development and implementation of project plans/proposals. This includes:Holding meetings with stakeholders to obtain information on business requirements;

Drafting project documents.
Determining the scope and deliverables of the project;
Identifying the work activities required for successful project completion;
Establishing schedules;
Preparing budgets;
Identifying and assessing risks.

• End to end management of projects – initiation, planning, execution, monitoring and controlling, evaluation and closing.
• Preparing reports, presentations and other documents on project matters.
• Assisting in the rollout and continuous revision of the Project Management Framework.

Procurement Responsibilities

Assists with:

• Assisting in the rollout of the Commission’s Procurement Framework.
• Developing, implementing and monitoring procurement and contract processes and policies in compliance with applicable laws/regulations and internal policies/procedures.
• Ensuring compliance of the Commission’s procurement operations with that of the requirements of Public Procurement and Disposal of Public Property Act 2015, as amended.
• Updating as required, the listing, regarding planned Procurement activities for the next twelve (12) months for placement on the Commission’s website.
• Participating in Tender Evaluations and Disposal activities.
• Maintaining the database of pre-qualified suppliers and contractors and other relevant information, to assist in the conduct of due diligence to confirm the accuracy of information submitted by the suppliers and contractors.
• Maintaining the listing and aggregation of Procurement and Disposal of goods by the Commission.
• Preparing reports, presentations and other documents on procurement matters.
• Performs related work as may be required.  

 C.    Minimum Qualifications and Experience

• Bachelor’s Degree in Business Management, Project Management or any related field.
• Professional certification in (1) Project Management and (2) from the Chartered Institute of Procurement and Supplies (CIPS) will be an asset.
• Two (2) years’ relevant experience.
• Any relevant equivalent combination of qualifications, training and experience.

 D.    Competencies

Technical

• Knowledge of project management and procurement principles, practices, techniques and procedures.
• Knowledge of Public Procurement and Disposal of Public Property Act, 2015 (as amended) and the relevant procedures, rules, regulations and policies related to procurement.
• Some knowledge of financial rules, regulations and procedures pertinent to programme/project management within Statutory bodies.
• Proficiency in Microsoft Office Suite.
• Skill in the use of Project Management software. 

Please be advised that AI may be used in the recruitment process.