Project Officer

Project Officer

Job Purpose:

To provide administrative, coordination, and technical support to ensure the effective planning, implementation, monitoring, and completion of projects within scope, budget, and timeline. The Project Officer serves as a key link between the project team and stakeholders, ensuring project activities are well-executed and documented.

Key Responsibilities:

Project Planning and Coordination:

• Assist in developing project work plans, schedules, and budgets.
• Coordinate internal and external resources for the smooth execution of project tasks.
• Support stakeholder engagement and communication activities.

Monitoring and Reporting:

• Track project progress using tools such as Gantt charts, status reports, or dashboards.
• Prepare and maintain accurate project documentation including minutes, progress reports, and logs.
• Identify and report on risks, issues, or delays and assist in developing mitigation strategies.

Administrative and Logistical Support:

• Organize and attend project meetings, workshops, and field visits.
• Support procurement and contract management processes, ensuring timely delivery of goods and services.
• Maintain an organized digital and physical filing system for all project-related materials.

Financial Support:

• Assist with budgeting, tracking expenditures, and ensuring compliance with financial procedures.
• Help prepare financial reports and documentation required for audits or donor reporting.

Compliance and Quality Assurance:

• Ensure that project activities are implemented in line with organizational policies and relevant standards.
• Monitor adherence to timelines, deliverables, and quality benchmarks.