Project Officer

The Project Officer supports a policy administration system implementation by monitoring schedules, coordinating meetings, managing documentation, assisting with risk tracking, and ensuring clear communication across teams.

Job Title: Project Officer

Project: Policy Administration System Implementation

Role Summary

We are seeking a detail-oriented Project Officer to support the successful delivery of a major policy administration system implementation. This role will focus on schedule monitoring, documentation, risk support, and cross-team coordination to ensure project milestones are met efficiently and effectively.

Key Responsibilities

Schedule Monitoring

• Track project timelines and deliverables.
• Realign schedules as needed to reflect changes in scope or priorities.

Reporting & Documentation

• Prepare and distribute regular project status reports to stakeholders.
• Ensure all project documentation is properly created, maintained, and accessible in accordance with governance standards.

Risk & Issue Support

• Assist in identifying, tracking, and escalating project risks and issues.
• Support resolution efforts and maintain risk/issue logs.

Meeting & Workshop Coordination

• Schedule and organize project meetings and workshops.
• Record meeting minutes, track action items, and follow up to ensure completion.

Communication Support

• Act as a liaison between project teams to ensure consistent and clear communication.
• Support the flow of information across departments and stakeholders.

Reason for Opening

This role has been created to provide additional support during a critical phase of a new policy administration system implementation, ensuring timely delivery and high-quality outcomes.