Project Officer

Applications are invited from suitably qualified persons to fill the position of Project Officer with specialized training and experience in Quantity Surveying.

Salary Range: $2,873,866.00 to $$3,865,030.00

OBJECTIVES/SUMMARY OF POSITION

Under the general direction of the Director, Projects, the Project Officer is required to facilitate the effective allocation of project funds on behalf of the Tourism Enhancement Fund (TEF) with specific management of projects that are non-construction and significantly administrative. In addition to monitor all phases of the project cycle and the progress of all projects undertaken by development agencies on behalf of TEF.

CORE FUNCTIONS

• To analyze and appraise applications and project proposals/business plans and recommend those that are suitable for implementation.
• Undertake post evaluation of completed projects.
• In conjunction with the Director, Projects recommend the budget for the body of work contained in the portfolio of projects and programmes of responsibility.
• Prepare and review in conjunction with the Director, Project implementation schedules, project cycle schedules and action plans on a project-by-project basis.
• Liaising with executing and planning partners on an ongoing basis throughout the various stages of the project cycle.
• Maintain project files and project accounts on a project-by-project basis, ensuring project documents are complete.
• Communicate effectively with the implementing agents/contractors responsible for completing the project and where necessary escalate to the Director, Projects.
• Periodic inspection of sites/venues hosting each project.
• Identify the elements of project plan and execution processes likely to give rise to disputes and claims as well as quality, budget, schedule and safety concerns for escalation to the Director, Projects
• Keep abreast of changes in relations to the Procurement Guidelines and ethics legislations of Jamaica.
• Organizing seminars, Project Information Meetings, ‘Kick Off’ meetings and other meetings to sensitize clients to various aspects of the project cycle as well as ensure efficient and effective project communication and leadership
• Keeping abreast of legislative changes, Government policies and guidelines, macro-economic indicators and trends occurring in all sectors, etc. that would impact on the proper and efficient performance of the organization and the projects.
• Undertaking all project monitoring activities assigned to ensure that objectives are achieved according to agreed work plans and standards and taking/recommending corrective action where necessary.
• Undertaking screening and evaluation of all project proposals and business plans received to facilitate Board consideration and approval in line with the stated priorities and selection criteria
• In collaboration with the Director, Project conducting financial and economic analyses of  projects to determine viability and developmental impact.
• Utilizing appropriate software to facilitate coordination, efficient workflow, tracking of project costs and generation of reports
• Undertaking project monitoring activities to ensure that project resources are efficiently utilized and projects objectives are achieved
• Participating in discussions and negotiations with investors and external financial institutions which are associated with the financing of the projects.
• Ensuring that projects are implemented within the budget provided and due process is followed if additional resources are required.
• Maintaining a master record of all project proposals received in the TEF
• Assisting in the preparation of Commitment Letters, Terms of Reference, Memorandum of Understanding, Contracts, submissions to the National Contracts Commission (and other levels as per the Procurement Guidelines of the Government of Jamaica) and other documentation that from time to time may be determined.
• Documenting principles, practices and experiences gained from each project and ensure appropriate management and storage of such information for the benefit of future projects.

Required Qualification and Experience

• Bachelor’s Degree in Engineering, Construction, Quantity Surveying, Architecture, Project Management or other equivalent professional qualification.
• Specialized training in Project writing, appraisal, monitoring and evaluation and general project management.  
• Minimum of three 3 years’ experience in project/programme management.

Knowledge/Skill requirement:

• Strong focus on quality and performance within schedule and budget
• Ability to communicate effectively in writing and orally
• Excellent project writing, appraisal and monitoring and evaluation
• Excellent report writing skills
• A working knowledge of project planning and analysis
• Excellent analytical and problem solving skills
• Computer literacy, including the use of project management software, database, spreadsheet and word processing applications
• Quantitative and qualitative research skills
• Capacity to handle pressures of the job
• Good presentation skills
• Good client management skills
• Good financial and economic Analysis skills

Applications accompanied by resume stating the position in the subject line should be submitted no later than August 28, 2023 to:

Manager, Human Resource & Administration

Tourism Enhancement Fund

64 Knutsford Boulevard

Kingston 5

We thank all applicants however, only shortlisted candidates will be contacted.