Project Management Analyst

Mission and objectives

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals (SDG). Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience.

Context

Within the context of SDG Financing, UNDP has launched the Sustainable Finance Hub, which is a finance and innovation platform that draws on a critical mass of UNDP expertise, initiatives, and partnerships to support the mobilization and leveraging of resources for the Sustainable Development Goals (SDGs) and lead the implementation of the new UNDP private sector strategy. As part of UNDP’s Sustainable Finance Hub, development finance has a central role to play in delivering support to the UN member-countries, in leveraging new sources of capital, offsetting high debt burdens, and in innovating for long term solutions to challenges around climate change, disaster resilience, and fragile ecosystems. The Connecting Business initiative (CBi) project was created by the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) and the United Nations Development Programme (UNDP) in 2016. CBi is dedicated to helping businesses around the world prepare for, respond to, and recover from disasters by effectively engaging with the United Nations and the broader international humanitarian and development systems. CBi is a network of independent chambers of commerce, trade federations, business associations and private foundations that are ready, willing, and able to lead private sector disaster management in their countries. CBi empowers local businesses to work hand-in-hand with governments, civil society, humanitarian organizations and affected people to alleviate human suffering while building more resilient societies. CBi is jointly managed by OCHA and UNDP. For more information on CBi activities, please visit https://www.connectingbusiness.org/

Task description

The Project Management Analyst will provide comprehensive project management support to initiatives led by the Network of Caribbean Chambers of Commerce, ensuring effective coordination, communication, and execution of activities to advance regional business interests. The National UN Volunteer will work closely with the Caribbean Chambers of Commerce (CARICHAM) and the CBi Private Sector Coordination Officer for Latin America and the Caribbean with the following tasks:

Key Responsibilities:

1. Project Coordination:

• Assist in the coordination and implementation of projects and initiatives undertaken by the Network of Caribbean Chambers of Commerce ensuring adherence to timelines, budgets, and objectives.
• Maintain project documentation, including project plans, timelines, and progress reports, and provide regular updates to stakeholders on project status.
• Collaborate with project teams, partners, and stakeholders to facilitate communication, resolve issues, and ensure alignment with project goals.
• Assist in the follow-up and implementation of activities of CBi in partnership with the Network of Caribbean Chambers of Commerce and its national Chambers of Commerce.

2. Administrative Support:

• Provide administrative assistance to support project planning, including scheduling meetings, preparing agendas, and documenting meeting minutes.
• Coordinate travel arrangements and logistics for project-related activities, including meetings and events.

3. Stakeholder Engagement:

• Support engagement with stakeholders, including CDEMA, national government agencies, businesses, and non-profit organizations, to promote collaboration and garner support for project initiatives.
• Assist in organizing events, workshops, or meetings to foster dialogue on private sector engagement in disaster risk reduction and management and strengthening private sector resilience in the Caribbean.
• Maintain effective communication channels with partners and stakeholders of CARICHAM, providing timely updates and addressing inquiries and concerns as needed.

4. Communication and Reporting:

• Assist in the development of communication materials, such as reports, presentations, and newsletters, to communicate CARICHAM’s activities and achievements.
• Coordinate with communication channels specific to the Network of Caribbean Chambers of Commerce to promote activities and engage stakeholders in the region. 
• Support the preparation of project reports and deliverables for member Chambers of Commerce, Connecting Business initiative, partners and other stakeholders, ensuring accuracy and compliance with reporting requirements.

5. Monitoring and Evaluation:

• Assist in monitoring project implementation against established performance indicators, collecting data, and conducting periodic assessments to track progress and identify areas for improvement.
• Support the monitoring of emergencies in the Caribbean and inform about preparedness, response and recovery activities lead by businesses in the region.
• Document lessons learned and best practices from the Network of Caribbean Chambers of Commerce, member Chambers of Commerce and businesses in the Caribbean in disaster risk management to support knowledge sharing and organizational learning.