Project Coordinator

Implements and coordinates project changes and interventions to achieve project outputs.  

Preparespurchase orders (POs) and reconciles invoices with (POs) for all sub departments to ensure accurate processing. (HSE, Facilities, Loss Prevention, Projects)  

Responsible for assisting the sub departments with request for quotations and furthermore the proper filing and record keeping of all sub departments.  

Coordinates (source, track and deliver) all local material for projects while ensuring the best prices are retrieved to capitalize savings.  

Liaises with the Finance Department on contractor/supplier invoices and payments to ensure remittances are submitted to keep accounts updated.  

Liaises with the Maintenance Supervisor/Facilities Manager to assist with material procurement in high turnover items to achieve best pricesand to ensure all jobs are completed within the service agreement timelines. 

Ensures the timely completion of all maintenance quarterly stock reports for accurate record keeping and replenishment.  

Prepares weekly reports defining project progress, problems and solutions (as required by the DPP, PM or FM)  

Responsible for logging and tracking Maintenance Requests to ensure that they are closed weekly. 

Liaises with Logistics/Distribution Centre team to ensure Non Trade Goods and Materials Policy and Procedure protocol is adhered to from the start of a new project to end. This includes communicating to DC on estimated arrival time of store fixtures, size etc. 

Ensures Vendor Registrations are completed accurately and submitted to the Finance Department for creation of suppliers.  

Performs any other duties that may be assigned to you by line management.