Project Assistant

Administrative & Project Support

• Manage calendars, schedule meetings, and coordinate internal communications.

• Assist with the preparation of reports, presentations, proposals, and other documents.

• Maintain organised filing systems (digital and physical).

• Perform general administrative duties and special projects as assigned.

Project Coordination

• Assist in booking venues, coordinating with vendors, and organising event materials. 

• Provide on-site event support including setup, breakdown, and real-time troubleshooting. 

• Track inventory and coordinate the procurement of supplies and equipment. 

• Update and maintain digital client databases and project records.

Financial Tracking

• Track project budgets to ensure financial accuracy.

• Convert project quotes to invoices upon approval.

• Follow up on outstanding client payments and process vendor payments.

• Assist with distribution of petty cash for ongoing and upcoming projects.