Project Assistant (CSR Initiative – Events & Logistics)

The Project Assistant will provide hands-on coordination and support for a CSR-driven initiative, ensuring the effective planning, execution, and wrap-up of key project events and activities.

Role Purpose

The Project Assistant will provide hands-on coordination and support for a CSR-driven initiative, ensuring the effective planning, execution, and wrap-up of key project events and activities. This role is heavily focused on events coordination, logistics, stakeholder support, and on-the-ground execution to ensure a seamless participant and volunteer experience. It requires a proactive individual who is highly organised, flexible, and comfortable with manual elements of event setup.

Key Responsibilities

Event Planning & Coordination

• Support the end-to-end planning, coordination, and execution of CSR-related events and activities.

• Assist with event set-up, registration, venue preparation, décor, signage, materials, and breakdown.

• Maintain project timelines, task lists, and status trackers to ensure deliverables are met.

Logistics & Operations Support

• Coordinate event logistics including venue arrangements, equipment, transportation, vendors, and supplies.

• Manage inventory of event materials, equipment, and branded items.

• Assist with loading, unloading, packing, and distribution of materials (includes some lifting).

Stakeholder & Volunteer Coordination

• Liaise with internal teams, external partners, suppliers, and volunteers to support event execution.

• Provide administrative and on-site support to volunteers, talent teams, and community stakeholders.

• Assist with communication, briefings, and updates to ensure alignment and readiness.

Administrative & Reporting Support

• Provide clerical and administrative support including document preparation, filing, scheduling, and data entry.

• Support reporting through collection of participation data, feedback, and event records.

• Assist with post-event debriefs, lessons learned, thank-you communications, and reporting.

Skills & Competencies

• Strong organisational and time management skills.

• Ability to multitask and work under pressure in fast-paced environments.

• Strong communication and interpersonal skills.

• Problem-solving mindset with a hands-on, “roll-up-your-sleeves” approach.

• High level of reliability, professionalism, and initiative.

Qualifications & Experience

• Minimum of 1–2 years’ experience in event coordination, project support, CSR/community engagement, or administrative roles.

• Experience working on events or community engagement initiatives is an advantage.

• Proficiency in Microsoft Office or Google Workspace.

• Must be willing to work extended hours, weekends, and early mornings as required.

Physical Requirements

• Ability to perform manual tasks including lifting, carrying, and transporting items (up to 25–30 lbs).

• Comfortable standing for extended periods during event activities.

Personal Attributes

• Energetic, enthusiastic, and community-focused.

• Flexible and adaptable to shifting priorities.

• Team-oriented with a collaborative approach.

• Passion for CSR, community, and volunteer-driven initiatives.