Project Administrative Assistant

Massy Wood is currently recruiting a Project Administrative Assistant to provide project administrative, cost, document and general management support to Technical Support Services team.

• Review and ensure cost information, as well as quality and accuracy of all company invoices.
• Assist project engineers in project costing and timesheet management.
• Develop and Maintain a Data Base for control of department’s staff Site Passes, Inductions, Mandatory Training, etc. and issue Weekly Reports on expiry dates of same, where applicable.
• Maintain Line Manager’s calendar and contacts in Outlook.
• Assist with venue arrangements and preparation of presentation material.
• Coordinate meetings by assisting in the preparation of documentation, making venue and room bookings, organizing catering etc.
• Assist with formatting reports, presentations, letters and any other required documents.
• Set up and maintain administration filing systems.
• Participate in meetings and record and distribute minutes of meetings.
• Coordinate travel arrangements and reservations.
• Coordinate the flow of information, within department, both internally and externally.
• Issue and distribute correspondence, presentations, CD’s, reports and any other required documents.
• Interface with other departments as required.
• Liaise with internal and external contacts.
• Perform all other related job functions as required.

• Diploma or Associates Degree in Business Administration from a recognized institution.
• At least two (2) years’ experience in an administrative or receptionist role.
• Experience in the oil & gas industry would be considered an asset.
• Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.
• Awareness of the project environment.
• Ability to work with minimal supervision.
• Ability to work in a Team environment.
• Ability to work to tight deadlines.
• Ability to work well with external and internal customers.
• Ability to work to tight deadlines and deliver results.
• Ability to work well external and internal customers.
• Ability to work independently and as part of a team
• Demonstrates effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast-paced environment
• Strong communication skills both written and oral
• Valid Certificate of Good Character (must not be older than 6 months).
• Preference will be given to national citizens or permanent residents of Trinidad & Tobago.