Procurement and Logistics Officer

Accountable for the efficient procurement of spares, goods and services from both local and international sources at the right price, quality and quantity and at the right time in a safe and environmentally conscious manner and in accordance with the Company’s Procurement Policies and Procedures.

Objective:

 The Procurement Officer is accountable for the efficient procurement of spares, goods and services from both local and international sources at the right price, quality and quantity and at the right time in a safe and environmentally conscious manner and in accordance with the Company’s Procurement Policies and Procedures. The incumbent is responsible for the purchasing and logistics and customs to ensure the achievement of the Department’s objectives while delivering excellent customer service and maintaining excellent supplier relationships.

Main Responsibilities include:

 Leads the procurement process for spares, products and services and administers contracts for the procurement of services in accordance with the Company’s policies and procedures.

• Manages the process of converting requisitions into purchase orders in a timely manner while ensuring that proper data is provided on requisitions and purchase orders.
• Request and evaluate quotations in accordance with the Company’s policies and procedures and ensures that the most effective purchases are made considering technical specifications, quality, prices, delivery and payment terms.
• Engages in negotiations with Suppliers and manage supplier relations, ensuring that suppliers are fairly treated and that issues such as late or non-delivery of products, pricing or poor-quality products are resolved in a cordial manner.
• Analyses potential suppliers and conducts routine review of existing suppliers reviewing costs, quality, delivery and other pertinent factors.
• Manages the expeditious delivery and clearance of goods including all logistics and customs related processes.
• Ensures all incoming goods conform to the quality and specifications detailed in the Company’s purchase orders, are inspected /tagged with all the relevant receipt details and are properly and securely stored in their designated bin locations.
• Notifies suppliers of any short shipments/ damaged goods and follows up for replacements or credit notes.
• Assists management in establishing and implementing cost reduction strategies.
• Responds in a timely, professional and comprehensive manner to queries by internal and external parties.
• Performs any other job-related functions as assigned by the Business Manager or Group Procurement Manager.

Required Education / Expertise / Skills:

 Bachelor’s degree in Engineering, Administration, Marketing, Business, Supply Chain or any related field

• Proficiency in Microsoft Office (Excel - Intermediate)
• Experience in supply chain management and procurement
• Good organizational and leadership skills
• Numerical, reporting and analytic skills
• Knowledge of SAP / Power BI / AI / Gemini / Copilot will be an asset
• Schedule flexibility

Required Experience: 

• Minimum experience of 3 years in purchasing and/or inventory management
• Minimum experience of 1 year in industrial environment