Procurement and Logistics Manager

The Purchasing & Logistics Manager is responsible for overseeing the procurement of raw materials, packaging supplies, equipment spare parts, and other necessary resources.

PUBLIC TRANSPORT SERVICE CORPORATION

VACANCY

The Public Transport Service Corporation (PTSC), in its drive towards improving efficiency, is pleased to invite applications for the following contract position.

Procurement and Logistics Manager

One (1) position

Job Summary:

The Purchasing & Logistics Manager is responsible for overseeing the procurement of raw materials, packaging supplies, equipment spare parts, and other necessary resources. This role involves developing and maintaining procurement plans, negotiating contracts with suppliers and managing inbound and outbound logistics. The manager ensures timely and cost-effective sourcing while adhering to regulatory requirements and maintaining optimal inventory levels. Additionally, the role includes supervising procurement and logistics staff, fostering supplier relationships, and ensuring compliance in accordance with the Public Procurement and Disposal of Public Property Act, 2015 and internal governance frameworks. The incumbent will ensure that all procurement and disposal activities are conducted.

 DUTIES AND RESPONSIBILITIES:

Procurement Management

• Develop, implement, and oversee procurement policies, procedures, and systems in compliance with statutory and corporate requirements.
• Manage tendering, evaluation, negotiation, and contract administration processes.
• Ensure compliance with the Public Procurement and Disposal of Public Property Act and all related guidelines.
• Prepare and monitor annual procurement schedules and ensure alignment with approved budgets.
• Oversee supplier registration, prequalification, and performance evaluations.
• Review and authorize procurement documentation including requests for proposals, quotations, and contracts.

Logistics and Inventory Management

• Manage all logistics and inventory functions to ensure the timely and efficient availability of goods and materials.
• Ensure proper transportation of incoming goods.
• Ensure timely clearance of imports to avoid demurrage charges and stockouts.
• Identify and use cost-effective transport methods for imports and exports.
• Secure timely and valid import and export permits.

Strategic and Administrative Responsibilities

• Develop and implement procurement and logistics strategies that align with the Corporation’s goals.
• Provide expert advice to the Executive Management Team and the Board on procurement and logistics matters.
• Manage departmental staff performance, training, and development.
• Prepare analytical reports and recommendations to support decision-making.
• Foster ethical and productive relationships with suppliers, contractors, and key stakeholders.

Required Knowledge, Skills, and Abilities:

• Comprehensive knowledge of the Public Procurement and Disposal of Public Property Act, 2015.
• Strong understanding of supply chain management, contract law, and financial principles.
• Excellent negotiation, problem-solving, and decision-making skills.
• Strong leadership and interpersonal abilities.
• High level of integrity, confidentiality, and attention to detail.
• Proficiency in Microsoft Office Suite and ERP/procurement management systems.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• A Bachelor’s Degree in Procurement Management, Supply Chain Management, Business Administration, Finance, or a related discipline.
• A professional qualification such as CIPS (Chartered Institute of Procurement & Supply) Level 4 - 6 or equivalent certification would be an asset.
• A minimum of five (5) to seven (7) years of progressively responsible experience in procurement, logistics, or supply chain management, with at least three (3) years at a managerial level.
• Experience in a public sector or state enterprise environment would be an advantage.