Procurement and Inventory Officer
Christel House Jamaica
- St. Catherine
- See description
- Permanent full-time
- Updated 19/05/2026
- HRM
Procurement and Inventory Officer
Procurement and Inventory Officer
CHRISTEL HOUSE JAMAICA is part of a global network of schools serving over 6000 students from under-resourced communities in India, Jamaica, Mexico, South Africa, and the US. Our vision is to create a world where poverty does not limit potential. Our holistic model integrates academics, leadership and character development, health and social services and college and career guidance to help students become self-sufficient, contributing members of society.
WHAT YOU WILL DO: The Procurement & Inventory Officer is responsible for coordinating and managing the procurement, inventory, and stores functions of Christel House Jamaica to ensure efficient, transparent, cost-effective, and timely acquisition and control of goods and services.
The role supports the school’s educational and operational objectives by ensuring that inventory levels are maintained, procurement processes comply with CHJ policies and donor requirements, and accurate records are maintained for accountability and audit purposes.
The officer will work closely with all departments including Academics, Operations, IT, Facilities, Transportation, Canteen, and Administration to support organizational effectiveness and operational continuity.
SALARY RANGE: JMD $4,200,000 – 5,200,000 per annum
QUALIFICATIONS AND EXPERIENCE
Minimum Qualification and Experience:
Associate or Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, Accounting, Logistics, Operations Management, or a related field
Minimum of 2–3 years’ experience in procurement, inventory, stores, or supply chain management
Required Skills and Specialised Techniques
Experience in a school, NGO, or donor-funded environment would be an asset
Experience using inventory or accounting systems is preferred
Strong organisational and administrative skills with high attention to detail
Knowledge of procurement best practices and inventory management
Strong analytical and reporting abilities
Excellent negotiation and communication skills
Proficiency in Microsoft Excel and inventory systems
MAIN DUTIES & RESPONSIBILITIES
Procurement Management
Coordinate the full procurement cycle including RFQs, tendering, bid evaluations, purchase order preparation, and supplier negotiations
Ensure procurement activities comply with CHJ policies, donor requirements, internal controls, and ethical procurement standards
Obtain competitive quotations to ensure value for money and maintain an approved supplier/vendor database
Monitor supplier performance (quality, pricing, timeliness, and reliability)
Track procurement lead times, follow up on delayed orders, and coordinate delivery schedules
Prepare procurement reports, plans, and dashboards; support annual budgeting exercises
Inventory & Stores Management
Maintain accurate inventory records for educational supplies, IT equipment, maintenance supplies, canteen supplies, uniforms, and assets
Monitor stock levels and initiate reorder requests when minimum thresholds are reached
Conduct periodic stock counts, reconciliations, and investigate inventory variances
Ensure proper labelling, storage, and safeguarding of inventory items
Coordinate distribution of inventory items to departments and maintain signed issue records
Compliance & Internal Controls
Ensure procurement and inventory documentation is complete and audit-ready
Maintain proper filing systems for quotations, purchase orders, delivery notes, invoices, and inventory records
Support internal and external audits and ensure segregation of duties
Assist with implementing procurement and inventory process improvements
Reporting & Analysis
Prepare monthly procurement and inventory reports including status reports, movement reports, and supplier performance summaries
Provide data and analysis to support management decision-making
Maintain procurement and inventory KPIs and dashboards
SPECIAL WORKING CONDITIONS
Primarily office-based with regular movement between storage areas and departments.
May occasionally be required to assist with after-hours stock verification or urgent procurement activities.
All applications should be submitted by May 29, 2026 to:
Human Resources Talent and Culture Officer
Christel House Jamaica
Dobson’s Farm,
Twickenham Park,
Spanish Town,
St. Catherine
