Procurement Coordinator

The Procurement Coordinator is responsible for managing day-to-day procurement activities across Heroic Group and FOWLCO, including sourcing, purchasing, and supplier management.

Role Summary

The Procurement Coordinator is responsible for managing day-to-day procurement activities across Heroic Group and FOWLCO, including sourcing, purchasing, and supplier management. This role ensures cost-effective acquisition of goods, materials, and services required for plant operations, logistics, and group facilities. The Coordinator will track procurement requests, manage vendor relationships, monitor delivery schedules, and ensure compliance with company policies and financial reporting requirements.

The role requires strong organizational skills, attention to detail, and the ability to balance operational needs with financial accountability.

Key Responsibilities

Procurement & Vendor Management

• Coordinate procurement requests for plant operations, logistics, and facilities.
• Source vendors and obtain multiple quotations to ensure best value.
• Negotiate pricing, terms, and contracts with suppliers.
• Maintain approved supplier/vendor lists and assess performance regularly.

Operational Support

• Work with plant managers, operations, and fleet management to plan and forecast procurement needs.
• Support CAPEX purchases through proper procurement processes.
• Coordinate delivery schedules to ensure timely availability of materials and supplies.
• Ensure accurate documentation of procurement transactions.

Compliance & Reporting

• Ensure all procurement activities comply with company policies and financial controls.
• Maintain detailed purchase records, including requisitions, purchase orders, and supplier contracts.
• Work with Finance to ensure tracking and reconciliation of procurement expenses.
• Provide monthly procurement reports to the Logistics & Supply Chain Manager and Group CFO.

Cross-Functional Coordination

• Collaborate with operations and finance to align procurement with budget controls.
• Provide administrative support for audits and compliance reviews.
• Support warehouse and facilities management by coordinating supplies and equipment purchasing.

Key Performance Indicators (KPIs)

• Procurement requests processed within SLA (≤ 3 business days).
• ≥ 90% of purchases sourced with 3 competitive quotations.
• ≥ 95% on-time delivery of procured items.
• Monthly procurement report accuracy ≥ 98%.
• Vendor performance rating ≥ 80%.
• Procurement savings achieved vs. budget: ≥ 5% annually.
• 100% compliance with procurement and finance policies.

Skills & Competencies

• Strong knowledge of procurement processes, supply chain, and vendor management.
• Good negotiation and communication skills.
• High attention to detail and organizational ability.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Excel, Word) and procurement software/ERP systems.
• Knowledge of Bahamian procurement and customs processes (preferred).

Qualifications & Experience

• Bachelor’s degree in Business, Supply Chain, Procurement, or related field.
• Minimum 3–5 years of procurement/supply chain experience (industrial, logistics, or construction sector preferred).
• Demonstrated experience in vendor negotiations and procurement compliance.
• Strong analytical and reporting skills.