Personal Assistant to the General Manager

The Personal Assistant to the General Manager will be required to provide the General Manager with efficient administrative support.

ABOUT THE OPPORTUNITY

Management Control Systems Limited (MC Systems) seeks to recruit a suitably qualified and experienced candidate to fill the position of Personal Assistant to the General Manager.  The incumbent will be required to support the General Manager with efficient administrative support.

Job Category: Clerical

KEY RESPONSIBILITIES

• Manage current calendar and arrange new meetings and appointments.
  
• Schedule and organize meetings, prepares agenda and circulates minutes.
  
• Attend meetings, make minutes, arrange conference calls and take messages.
  
• Prepare and distribute correspondence, minutes, memos and forms
• Assist with presentations, reports, emails and letters.
  
• Provides relief as Executive Assistant to General Manager when the incumbent is on leave or training
• Organizes and distributes messages to the appropriate team members.
  
• Follow up team members on outstanding action items.
  
• Document expenses
  
  

 REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Business Administration or a related field
• ​At least one (1) year experience working in administration or a similar capacity.
  

SKILLS & ATTRIBUTES

• Customer service oriented.
  
• Confident and eloquent speaker.
  
• Highly flexible and organized.
  
• Excellent communication skills.
  
• Ability to thrive in a dynamic team environment.
  
• High level of proficiency in use of computer systems, particularly MS Office suite: Outlook, Word & Excel.