Payment Officer (FMG/AT 3)

The Payments Officer, reporting to the Payments Manager has the responsibility of ensuring the efficient and effective management of financial transactions, maintaining transparency and compliance, and fostering positive relationships with stakeholders.

Job Title:                        Payments Officer

Job Grade/Level:      FMG/AT 3

STRATEGIC OBJECTIVES

The Financial Resources division is responsible for the administering and reporting on the financial resources of the Government.  It is responsible for the establishment and maintenance of an effective system of cash management to ensure the availability of cash for effective budget execution.  The Division is also responsible for the projection of debt service obligations; timely and efficient disbursement of Public loan in keeping with best practice; management of Treasury Deposits, and the monitoring of balances maintained from time to time to ensure funds availability and the best returns on investments.

This division operates on the authority of the FAA Act, Section 114 of the Jamaican Constitution, the Public Debt Act, the various Trust and Chancery Fund Acts and various other enactments. KEY RESPONSIBILITIES AND TASKS

Technical:

• Processes payments, prepares payment vouchers to allow for electronic payments from accounts managed on behalf of MDAs;
• Prepares payments according to orders by the courts in respect of Attorneys acting on behalf of various suits relating to monies that were previously received by the Accountant General’s Department;
• Dispatches statement letters to Attorneys and other Agencies in accordance with instructions by the High Courts;
• Maintains custody of General Receipt Books and ensures accurate records are kept with respect to issue and receipt thereof.
• Maintain Suitors Money Registers (Chancery Fund/ Levies Law) and prepare statement to the credit of the Court;
• Maintain log of orders for payment out of treasury/court received.
• Maintain Unclaimed Estate Balance and Mortgage Deposits Registers
• Compute and record monthly allocation of interest to the Contingencies Fund
• Prepares monthly status reports.
• Any other related duty that may be assigned from time to time.

Minimum Qualification and Training

• AAT Level 3 or; ACCA-CAT Level 3 or; Diploma in Accounting from a recognized University or; successful completion of third year in BSc in Accounting/Management Studies or BBA at a recognized University or; ASc. in Accounting, MIND or; Government Accounting Diploma or; NVQJ Level 3, Accounting.

 Experience and Knowledge:

• At least two (2) years of experience working in a similar capacity;
• Sound knowledge of Accounting practices and applications; 
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of Government Accounting;
• Knowledge of public treasury operations.

1. c.      Competencies

• Accounting and Reporting
• Knowledge of Legislation, Policies and Procedures

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

Physical Demands - Lifting & bending occasionally; and pressured working conditions with critical deadlines.

Work Environment - Normal office conditions