Payables Officer

Payables Officer

A well-established company operating in a manufacturing and project-based environment is seeking a detail-oriented and highly organized Payables Officer to join its Finance team.

This role is ideal for a finance professional who is meticulous, deadline-driven, and experienced in managing accounts payable within a structured, compliance-focused environment. 

About the Role

The Payables Officer will manage the full accounts payable function, ensuring the accurate and timely processing of invoices and payments. The role includes supporting financial reporting, reconciliations, and audit preparation, while liaising with vendors and internal teams to maintain strong and effective working relationships. The Payables Officer will also ensure compliance with established financial policies and internal procedures. 

Key Responsibilities

• Process and verify invoices, ensuring accuracy and proper approvals
• Match invoices to purchase orders or relevant documentation before payment
• Prepare and execute payments to suppliers within agreed terms
• Maintain strong relationships with vendors and resolve payment discrepancies
• Reconcile accounts payable with the general ledger on a monthly basis
• Assist with month-end closing and audit preparation
• Maintain accurate and well-organized financial records
• Track project-related expenses and ensure alignment with approved budgets
• Support process improvements and ensure adherence to internal controls
• Provide general support to the Finance team as required 

Qualifications & Experience

• Diploma or Bachelor’s Degree in Accounting, Finance, or a related field
• Minimum of 2–3 years’ experience in accounts payable or a similar role
• Experience in a manufacturing, project-based, or fast-paced business environment is an asset 

Skills & Competencies

• Strong knowledge of accounts payable processes and financial procedures
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Strong problem-solving ability and proactive approach