Payables Clerk

The Payables Clerk is responsible for processing and maintaining accounts payable records. This includes reviewing and verifying invoices, ensuring timely payments to vendors, reconciling statements, and maintaining accurate financial records.

What you will do?

• Check off invoices against log sheet to ensure all invoices are accounted for, properly authorized and received and has been closed by the data entry department.
• Check accuracy of written invoices by tallying all totals
• Create invoice batches in SAGE300 by order of dates received for trade suppliers
• Create invoice batches for local expenses
• File invoices and credit notes by order of suppliers in alphabetical order
• Create payment batches for local trade suppliers and local expenses
• Monitor recurring expenses and prepare payments in advance.
• Print cheque listing for days activity and submit to customer service clerk
• Match invoices with purchase orders and delivery receipts
• Ensure proper approvals are obtained before payment
• Enter invoice data into the accounting system
• Maintain accurate and up-to-date payable records and files
• Support audits and provide necessary documentation

• Prepare Weekly and Monthly supplier reconciliation
• Correspond with vendors and respond to payment queries
• Check and resolve discrepancies with invoices and supplier accounts