Partner/Executive Assistant

Our client is seeking a Partner/Executive Assistant to provide comprehensive administrative support to the organization’s senior partners.

JOB OPPORTUNITY

Partner/Executive Assistant

Location: Port of Spain

Qualifications and Experience:

•  Bachelor’s Degree in Business Administration or equivalent discipline
• At least five years proven experience as an executive assistant, partner assistant, or similar role supporting senior management
• Strong IT skills; proficient in MS Office (Word, Excel, PowerPoint) and Google Suite
• Experience with SalesForce or similar CRM for data entry and maintenance
• Strong communication skills (verbal and written)
• Ability to work in a highly technical and ever-changing work environment
• Adaptable and able to work within tight deadlines, demonstrating flexibility
• Strong client service focus with professionalism, discretion, integrity, and tact
• Flexibility to work overtime when required

 Duties & Responsibilities:

• Calendar Management (Google calendar). Arrange meetings, coordinate meeting logistics and prepare necessary materials on behalf of the partner
• E-mail Management. Monitor and manage email for assigned partners
• Liaise with organizations and overseas clients in responding to routine enquiries
• Document Production. Type, format, and edit documents using MS Office and Google Suite, ensuring adherence to branding standards
• Draft and finalize letters of engagement and support partners working independently on documents
• SalesForce entries and maintenance
• Travel arrangements, events, and hospitality coordination
• Prepare and submit expense reports and/or credit card reconciliations
• Assist with marketing events and activities associated with the partners
• Provide backup support to other team members and departments

Only suitable applicants meeting the job requirements will be considered.