Paralegal Officer (PLG/LS 5)

Under the general direction of the Director Legal Services, the Paralegal Officer is responsible for providing administrative and legal support to legal officers responsible for the MWECC portfolio by creating and maintaining support systems and processes which assist the work of the Legal Officers

KEY RESPONSIBILITY AREAS

Technical/Professional Responsibilities

• Assist in the preparation of legal documents, under the guidance of the Paralegal and Legal Officers;
• Draft all legal documents – sale agreements, lease agreement, instruments of transfer etc. relating to the sale or lease of property;
• Liaise with external clients to track the progress of sale agreements to ensure timely completion;
• Liaise with external clients to track the progress of lease agreements and ensure timely completion;
• Ensure retention schedules for legal documents/files relating to land sub-divisions and housing developments are strictly adhered to and files are stored securely and easily retrievable;
• Liaise with Agencies and other Departments as required when conducting searches and ensure documents received are checked for accuracy;
• Serve as liaison with other GOJ entities;
• Conduct research into legislation and other sources of law as directed;
• Meet with walk-in clients and assist in providing updates on their matters before escalating;
• Assist in organising meetings to review and discuss legal documents;
• Assists in collating documents in preparation for legal hearings and consultations;

• Provides information to stakeholders and other parties subject to maintaining confidentiality and/or upon the instructions of the Legal Officers where necessary;
• Processes general inquiries and requests as directed;

• Maintains the files and records in a confidential, secure and reliable manner in accordance with established records management principles to ensure expeditious retrieval of files.

Management/Administrative Responsibilities

• Develops Individual Work Plans based on alignment to the overall plan for the section;
• Participates in meetings, seminars, workshops and conferences as required;
• Prepares reports and programme documents as required.

Other Responsibilities

• Performs all other related duties and functions as may be required from time to time.