Paralegal

Paralegal

Summary:

The Paralegal provides support to the legal team by performing a range of support services inclusive of filing and preparation required for matters before the Court in addition to basic research required by the Division. The incumbent will also address relevant litigious matters referred by Department.

Key Duties & Responsibilities:

• Conducts accurate searches and prepares reports;

• Attends to license applications;
• Attends to BIR/ Stamp Duty, Commissioner of Affidavits, District Revenue Office and required filing;
• Recognises and prepares all basic draft documents used in Civil Litigation, Law of Landlord and Tenant, Mortgages and Conveyancing;
• Conducts accurate, relevant searches and advises;
• Analyses data and prepares reports, correspondence, memoranda and presentations;
• Prepares, reviews and analyses basic litigation, contracts and legal documents;
• Delivers/ services of documents;
• Copies, scans, emails and other relevant basic office duties;
• Performs any other duties related to the job function as may be assigned.

• Registers documents – legal, company, property, etc;

Reports and Litigation/ Conveyancing

• Prepares, updates and manages Litigation and Conveyancing Reports - Soft and Hard Copy;
• Prepares, updates and creates internal reports/ presentations;
• Prepares and updates reports/ presentations for external use;
• Manages Litigation/Trial/ Filing Calendar;
• Prepares and updates Audit and SEPPM Reports;
• Conducts and updates searches and prepares search reports required for reports and solicitation documents;
• Conducts searches using the CROS (Company Registry) and PBRS (Property Business Registry) platforms and prepares reports;
• Prepares and updates Litigation/ Conveyancing file “Fly Sheets”;
• Prepares/drafts and issues notices, reminders, correspondence in hard and soft copies to witnesses and staff for trials along with the supporting documentation required for trial preparation. (e.g. Witness Statements, Claim Forms, Statements of Case, Defences, Evidence and Arguments, Exhibits, Filing Forms, etc.);
• Liaises with internal and external legal representatives, witnesses and staff;
• Records all meetings and takes notes/minutes;
• Prepares notices/ applications and litigation related documents;
• Transcribes Attorney’s hearing notes;
• Attends hearings in person and virtually to provide support;

Drafting/ Research/ Contracts and Records Management

• Attends the Industrial Court/High Court to conduct research;
• Prepares and manages standard letters, memoranda, forms and other correspondence or documents and templates;
• Prepares Notes and Appendices for Board and Sub-Committee meetings;
• Conducts recording and management of documents;
• Files, tracks, logs and manages Internal documents - hard and soft copies.

Administrative Duties

• Prepares legal documents for execution in person and electronically and make all arrangements with executing parties;
• Attends executions;
• Conducts all Litigation/ Conveyancing Filing (Soft and Hard Copy);
• Attends Court/ Commission/Tribunal/ Registration, Recognition and Certification Board, Tax Appeal, Registries, Ministry of Attorney General and Legal Affairs, Stamp Duty, BIR, Commissioner of Affidavit, Notary Public for service, searches, assessments, payments, deposition/ declaration, certify, order certified copies, register, etc.;
• Prepares and manages soft and hard copy litigation and conveyancing files;
• Accepts service of litigation proceedings;
• Performs general office duties - filing, scanning and provides support to Attorneys and Administrative staff.

Key Behavioral Competencies

Customer Focus: Has a strong understanding of the ‘gold’ standards service requirements and the significance to the success of the business; Demonstrates a willingness to respond promptly to internal and external needs.

Personal Attributes: Uses initiative and demonstrates a positive work attitude, self-confidence and high level of energy; Is well motivated to perform with minimum supervision; Accepts change positively and adjusts to the demands of the job; Reports to work punctually and regularly; Displays honesty, high level of confidentiality and credibility in work situations.

Integrity: Displays honesty, and credibility in relationships and work situations, consistent with the Corporation’s values and principles e.g. sets good example, ethical conduct.

Team Player: Performs role assigned in the interest of the team’s success as against individual concerns; Conveys appreciation to other team members and allows others freedom to contribute in group projects.

Key Performance Indicators

• Positive feedback from internal or external customers
• Documents filed or hand delivered within required timeframe(s)
• Court Processes followed
• Registrar Department’s Processes followed

The Office holder will be recruited on a contractual basis.