PUBLIC PROCUREMENT ADMINISTRATOR

The Port Authority of Jamaica wishes to recruit a PUBLIC PROCUREMENT ADMINISTRATOR in the Public Procurement Department.

The Port Authority of Jamaica wishes to recruit a PUBLIC PROCUREMENT ADMINISTRATOR in the Public Procurement Department.

SALARY SCALE: $4,374,529.20 - $5,051,451.60 per annum.

JOB SUMMARY:

To provide administrative support in facilitating the functioning of the Department.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Business Management, Business Administration or equivalent.
• Minimum of two (2) years’ experience in Purchasing in the public sector.

DUTIES & RESPONSIBILITIES:

• Review proposed procurement submissions to ensure compliance with Government Procurement procedures in preparation for weekly review by the Procurement Committee.
• Prepare and distribute documents to the Committee members for their review at least three (3) days in advance.
• Coordinate and attend weekly meetings, record and prepare minutes.
• Prepare post-meeting summary(ies) on procurement submissions: circulate forms seeking internal approval.
• Update SharePoint with approval information, immediately after meetings.
• Follow through on outstanding requests for amendments or resubmission of reports as recommended by the Committee.
• File approved submissions and maintain records that are complete. Ensure that they are readily accessible.
• Process procurement requests by way of preparation of the standard bid documents, distribute to suppliers, secure bids and prepare reports as guided by supervisor.
• Upload bid requests to the GoJ’s electronic portal when using the limited tendering or national competitive bidding procedures.
• Prepare purchase orders upon receipt of approved procurement submissions, ensuring accuracy of supplier details, item descriptions, quantities, prices, and authorisation levels prior to issuance.
• Prepare and submit to the Integrity Commission the Quarterly Contract Awards (QCA) report, and the Contract Cost Overruns and Variations (CCOV) report, detailing all contracts where cost overruns, variations, or price adjustments were incurred; both reports to be completed after review by the VP, Public Procurement and approval by the President, and submitted within the prescribed timelines
• Coordinate with internal departments to gather supporting documentation and prepare material required to respond to external procurement monitoring reports, including those requested by the Integrity Commission, the Ministry of Finance (PRS1 reports), and other Government entities.
• Prepare and submit contract requests to the Legal Department for drafting or review; follow up on timely return of executed contracts; distribute to relevant parties in accordance with the approved distribution list; and maintain physical and electronic records in SharePoint.
• Conduct monthly procurement performance analysis, tracking cycle times and compliance rates; prepare and submit a report of findings to the V.P., Public Procurement, to support planning and decision-making.
• Provide information to both internal and external customers as queries are received in the department.
• Any other duties assigned. 

If this opportunity interests you, and you meet all the above requirements, please submit your applications by 2026 May 15.

We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.