PROCUREMENT SPECIALIST

Reporting to the Procurement Manager (KiWI), the Procurement Specialist is responsible for managing the full procurement lifecycle for contractors, consultants, goods, works, and services.

1)      PROCUREMENT SPECIALIST

Job Summary:

Reporting to the Procurement Manager (KiWI), the Procurement Specialist is responsible for managing the full procurement lifecycle for contractors, consultants, goods, works, and services in accordance with the Government of Jamaica’s Public Procurement Act (2015), Public Procurement Regulations (2018), and relevant multilateral agency guidelines, including those of the World Bank. The incumbent will plan, coordinate, and execute procurement activities from requisition to contract award and delivery. The Procurement Specialist monitors and ensures adherence to applicable policies, promotes value for money, and supports the timely and efficient implementation of the KiWI Project.

Key Responsibilities

The Procurement Specialist will, inter alia:

• Support the establishment of the Project during its initial stages specifically with respect to procurement and support for the establishment and administration of contracts, and the establishment of policies, procedures, manuals, and systems to support procurement management and record keeping.  
• Establish the Procurement Plan in the online system, Systematic Tracking of Exchanges in Procurement (STEP). 
• Review and update the Project Procurement Strategy Document (PPSD) and the Project Operations Manual at the initial stage and over the project. 
• Develop, update and maintain an appropriate database to support procurement management and record keeping. 
  • Update the PPSD over the project, including results of market analysis and engagement;   
• Reviewing or preparing cost estimates for procurement activities. 
• Updating procurement approaches as relevant ensuring all procurement activities are reflected. 
• Ensure credible scheduling of all procurement, including checking that adequate financing is in place.  
• Establish a quality assurance mechanism for all procurement to be carried out as part of the Project. 
• Review or prepare cost estimates for procurement activities. 
• Contribute to the development of the Project’s annual planning processes. 
• Prepare the necessary procurement documentation for all procurements.  
• Support projects with the identification of potential suppliers, contractors, consultants. 
• Lead the management of all project procurement activities including the establishment of procurement panels and assessments in accordance with World Bank requirements

Requirements:

• Master’s Degree in Business Administration, Public Sector Management, Economics, Finance, Accounting, Law, or related discipline
• Minimum three (3) years’ experience in Public Procurement and procurement experience in World Bank or other international organization is a plus
• Professional Certification from International Procurement Institute (INPRI) or Chartered Institute of Procurement and Supply (CIPS)
• Minimum two years’  experience of Government Public Procurement policy, procedures and guidelines
• Minimum two year’s Minimum of two years’ experience with understanding of technical challenges associated with the design and implementation of urban infrastructure projects, particularly in relation to procurement planning, contract management
• Experience in Negotiation
• Experience in GoJEP
• Excellent verbal and written Communication skills
• Excellent Interpersonal skills
• High level of Confidentiality & Integrity 
• Excellent Analytical skills
• Strong Problem-solving skills
• Working knowledge of Microsoft Office software including ability to use database, spreadsheet and word processing