Office Manager

Seeking a proactive Office Manager to oversee operations, compliance, financial administration, payroll, and executive support within the Quantum Consortium. Minimum 3 years’ managerial or administrative experience required.

About Quantum Legal

Quantum Legal is a modern law firm based in Trinidad and Tobago, providing legal, corporate, and business process outsourcing (BPO) services. The firm is recognized for its expertise in corporate services, immigration law, human rights, employment law, and regulatory compliance. Quantum Legal is also the first local law firm to align its operational model with the United Nations Sustainable Development Goals (SDGs), combining technology, innovation, and legal excellence to deliver strategic solutions for clients.

Key Responsibilities

• Oversee daily office and operational activities across multiple entities
• Coordinate workflows, projects, and strategic initiatives
• Prepare reports, documentation, and executive support materials
• Maintain corporate records, governance documentation, and statutory filings
• Coordinate board and management meetings, agendas, and minutes
• Assist with budgeting, financial administration, and audit coordination
• Manage payroll administration and statutory deductions (PAYE, NIS, Health Surcharge)
• Coordinate banking operations, electronic file transfers (EFTs), wire transfers, and reconciliations
• Monitor accounts receivable and support debt recovery initiatives
• Implement policies, internal controls, and operational procedures
• Monitor AML (Anti-Money Laundering) compliance, and risk management obligations

Qualifications & Experience:

• Bachelor’s Degree or Diploma in Business Administration, Management, Accounting, or a related field

Minimum of three (3) years’ experience in:

• Office Management
• Operations Management
• Financial Administration
• Or a similar managerial/administrative role
• Experience within a law firm, corporate environment, or multi-entity business structure will be considered an asset.

Skills & Knowledge:

• Strong leadership, organizational, and communication skills
• Excellent problem-solving and multitasking abilities
• High level of professionalism and confidentiality
• Knowledge of AML compliance, payroll, budgeting, and office systems
• Proficiency in Microsoft Office Suite, Excel, banking platforms, and document management systems.

The ideal candidate is detail-oriented, adaptable, capable of managing multiple priorities, and confident working closely with executive leadership in a fast-paced professional environment.

Location: Princes Court 15- 17 Keate Street, Port of Spain, Trinidad & Tobago