Office Coordinator (Non-Profit Organization)

Join a small, dedicated team as an Office Coordinator and help streamline how things run.

Overview:

Are you an organised, tech-savvy professional who enjoys supporting a small, dynamic team?

Our client, a respected community-focused organisation, is looking for an Office Coordinator to manage day-to-day operations and help improve how they work. You will play a key role in keeping things running smoothly, handling administrative tasks, supporting leadership, and ensuring members and visitors receive excellent service.

This is a hands-on role where your ideas for improving systems and processes will be valued. If you are proactive, adaptable, and ready to take ownership of your work, we would love to hear from you.

Duties & Responsibilities:

• Oversee administrative tasks including record keeping, managing communications, and updating membership data.
• Assist leadership with executive and clerical support.
• Prepare for meetings, including setting up technology and organising logistics.
• Manage procurement of office supplies and ensure financial controls are followed when handling cash.
• Maintain health & safety records and manage First Aid supplies.
• Support the transition to electronic records and help streamline office processes.
• Act as the go-to person for office technology and reporting—tracking membership data, CCTV output, and access card usage.
• Deliver a high level of customer service to members, visitors, and suppliers.
• Recommend and implement process improvements.

Key Competencies & Attributes:

• A great communicator who delivers professional service and builds positive relationships.
• Organised, proactive, and able to manage multiple priorities.
• Comfortable working independently but also a team player.
• Tech-savvy, with working knowledge of Microsoft 365, Gmail, Zoom, and other common platforms.
• Professional and discreet when handling sensitive information.
• Flexible and willing to go the extra mile when needed.

Skills & Experience:

• 5 CXC passes including English and Maths.
• An Associate Degree, Diploma or Certification in Office Administration, Business Studies, or a related field is preferred.
• Minimum 2 years’ administrative or secretarial experience.
• Familiarity with standard office practices and professional standards in Barbados.
• A valid driver’s licence is required.

Additional Details:

• Flexibility to occasionally start early or work late when the job requires it.
• Ability to move around the office and surrounding property as necessary.
• The role offers a supportive work environment with the chance to make a meaningful impact.