Office Attendant

Office Attendant

JOB DESCRIPTION/SPECIFICATION

POSITION: Office Attendant

DEPARTMENT : Administration

REPORT TO: Strategic and Administrative Manager

JOB PURPOSE

 Under the direction and supervision of the Strategic and Administrative Manager, the Office Attendant is responsible for maintaining a hygienic and hospitable working environment by keeping the offices clean and tidy and serving refreshments. The Office Attendant also assists with collection and delivery of correspondence on and office premises.

2. KEY OUT PUTS

• Office and bathrooms cleaned
• Meals/refreshment served
• Correspondences /items collected and delivered
• Cleans and disinfects telephone handsets;
• Prepares refreshment and serves before or during meetings (as required)
• Serves lunches and removes/tidies up after consumption.
• Sets tables with cutleries and utensils.
• Assists with meal preparations/plating of lunches.
• Prepares boardroom/meeting areas and serves refreshment for special meetings/guests.
• Ensures that tablecloths and napkins are always clean and ready to use by washing, ironing and folding them.
• Ensures that tables and chairs in the Conference Room is properly placed and cleaned.
• Ensures that pantry/ lunchroom is kept clean and tidy by washing all glasses, cups, saucers and plates on a daily basis;
• Cleans refrigerator and microwave oven.
• Accompanies the drivers to the banks and other businesses or institutions to collect and deliver correspondence, documents and to do cheque lodgements and pay bills.

Collect correspondence delivered to office/security posts and delivers to the Office Collects intra office correspondence and delivery on the compound.

Performs any other duties that as assigned.

KEY COMPETENCES

• Knowledge of housekeeping
• Ability to deliver excellent service to internal and external customers
• Always attentive to needs of staff and visitors
• Pleasant personality

Minimum Requirements:

• A secondary school education
• Certification in housekeeping or other related discipline would be an asset
• Must be willing to work flexible hours including weekends and public holidays
• Basic computer skills would be an asset

Iternal Contacts

External Contacts

Other conditions related to job

Job entails working at company’s head office and from time to time working from other location

• Weekend and irregular hours of work will is required periodically
• Extensive travel out of town
• Late night/early morning travel out of town