Office Administrator

The Office Administrator will provide essential administrative and operational support to the General Manager and organization. This role ensures effective communication and smooth office management, contributing to efficient operations and organizational success.

JOB OPPORTUNITY

Office Administrator

(Permanent)

Location: Port of Spain

Industry: Financial Services

Monthly Salary: $9,000

Qualifications & Experience:

• Associate degree in Business Administration or related field
• Proven experience in an administrative role, preferably in a financial institution or credit union
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with office management software
• Ability to maintain confidentiality and handle sensitive information

Key Responsibilities:

• Manage incoming and outgoing correspondence, including confidential communications
• Prepare Board packages, coordinate meetings, and assist in event planning
• Manage office supply inventory and office equipment maintenance
• Manage courier operations and ensure workspace is well organized
• Oversee the Insurance Administrator and liaise with brokers
• Supervise reception to ensure timely member service and monitor incoming calls
• Address member queries professionally and prepare letters upon request
• Review new membership forms for accuracy and compliance; follow up on outstanding items
• Send digital welcome packages to new members
• Support the Finance unit with annual audits and collaborate with other departments to ensure smooth operations

 Required Skills:

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Problem-solving skills with attention to detail
• Ability to maintain discretion and confidentiality
• Strong interpersonal skills for effective collaboration

Successful candidate must be available to start on 04 November 2024.

**Candidates MUST possess ALL academic certifications listed on their resume for verification purposes.

Only suitable applicants meeting the job requirements will be considered.