Night Loading Supervisor (GMG/AM3)

Reporting to the Distribution Supervisor the incumbent is responsible for providing support to the Warehouse and Distribution Department by coordinating and supervising the issuing of snacks

SUMMARY

Reporting to the Distribution Supervisor the

incumbent is responsible for providing support to the

Warehouse and Distribution Department by coordinating

and supervising the issuing of snacks to delivery drivers for

distribution to the schools within a certain geographical

area.

Key Outputs:

• Report, school listings and loading schedules prepared
•  Letters, memoranda, cheques and equipment distributed
•  Delivery contractor vehicles documents are updated
• Snacks issued
• Solid and liquid received from the bakery and dairy department checked for accuracy and quality.
• Bills submitted

Duties and Responsibilities:

Management/Administrative Responsibilities:

  N/A

Technical/Professional Responsibilities:

1. Prepare distribution report for plant on a daily basis.

           Prepare loading schedules for delivery drivers.

1. Distribute all letters, memoranda, to delivery drivers and other documents such as cheques and equipment to rural plants

1. Facilitate timely communication flow between Distribution Supervisor and delivery contractors.

1. Ensure all delivery contractor vehicles documents are up to date such as insurance, certificate of fitness, motor vehicle registration etc.

1. Issue snacks to drivers for delivery on a daily basis.

1. Ensure that solid and liquid received from the bakery and dairy department are checked for accuracy and quality.

1. Ensure that designated schools are fed on a timely basis.

1. Prepare variety report on snacks delivered on a daily basis. 

1. Issue snacks to internal and external customers as the need arises and documents all information on all files.

1. Ensure that all delivery drivers are equipped with a school listing, name of schools, quantity to be delivered to school, etc.

1. Ensure that snacks being issued are of an acceptable quality.

1. Supervise the loading of all delivery vehicles and ensure that all delivery drivers are loaded and dispatched before 7.00 a.m. each morning.

1. Ensure that present delivery drivers are registered with the National Contracts Commission.

1. Ensure that delivery contractors bills are submitted to the accounts department on time for payment on Fridays.

 Human Resource Responsibilities:

• Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommends and/or initiate corrective actions wherever necessary to improve performance and/or established personal and/or organizational goals
• Participates in the recruitment of staff for the Department and recommends transfers, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
• Participates in developing and implementing in collaboration with the Human Resource Department, a programme of Succession Planning for the Department to facilitate continuity and the availability of required skills and competencies to meet the needs of the Department;
• Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;
• Ensures the welfare and developmental needs of staff in the Department are clearly identified and addressed;

Other Responsibilities:

• Other such duties and responsibilities as may be determined by the Warehouse and Distribution Manager and Supervisor

Competencies:

Core Competencies:

• Sound written and oral communication Skills
• Excellent interpersonal and customer service skills
• Excellent integrity/ ethics exercised in the execution of duties

Functional Competencies

• Working knowledge of Microsoft Excel and Word
• Flexibility under stressful circumstances and the ability to prioritize tasks
• Sound decision making and problem-solving skills

Liaison

Internal/External

• Warehouse andDistribution Supervisor
• Financial Controller
• Accounts Payables /Receivables Officers
• Drivers

Performance Standards

Duties are satisfactorily performed when all standards are achieved

• Report, school listings and loading schedules are prepared in accordance with established standards
•  Letters, memoranda, cheques and equipment distributed within established timeframe
•  Delivery contractor vehicles documents are updated within established timeframe
• Snacks issued in accordance with established standards and timeframe
• Solid and liquid received from the bakery and dairy department are checked for accuracy and quality in accordance with established standards.
• Bills are accurate and submitted within established timeframe 

Authority:

• Recommend appointment, promotion, transfers, training, re-assignment and dismissal of direct /indirect reports in accordance with established policies and procedures
• Recommend/not recommend leave requests etc

Working Conditions

Incumbent may be required to work over time

Work in varied temperatures (heat humidity etc,)

Minimum Qualifications:

• Diploma in Management Studies Or   its equivalent from any recognized tertiary institutions                           

Minimum Experience:

On the job training

REMUNERATION

Basic Salary: $2,190,302.00 - $2,945,712.00 per annum