NEW - Bahia Principe Resort Jamaica Jobs

Apply to join our team of professionals at the Grand Bahia Principe Resorts Jamaica. We offer competitive salary and great benefits.

PURCHASING MANAGER

Analysis and accountability for the development and execution of the Purchasing and Logistics distribution strategy to support a transparent and cost-effective system. This role is also responsible for the management of warehousing and logistical costs to include inbound shipments for improvement and efficiency within the department.

DUTIES & RESPONSIBLES:

1. Develop a long-term term strategic plan and identify areas for process improvement and cost savings to ensure expectations are met for financial improvement of the Purchasing and Logistics department
2. Develop and maintain a strict reporting relationship with head office on all related matters and make recommendations for improvements and reduction in cost where possible
3. Develop, implement, track, and improve key performance metrics consistent with business objectives
4. Generate 10% reduction in the purchasing and logistical cost for the year
5. Increase margins through cost reduction and efficiency project implementation system
6. Collaborate with both internal and external partners to improve efficiency, productivity, and processes
7. Maintain, track, and analyze all inbound shipments, to include shipments from Bahia properties to include Main office
8. Preparation of statistical data for contract negotiations and participating in negotiations
9. Responsible for the Purchasing and Logistics’ department budget; maintaining cost analysis reports and making projections
10. Lead the analysis and provide statistical information on the tracking of product shipments, returns, and inventory
11. Evaluate existing capabilities and establish new systems and processes for the tracking, measurement, reporting, and analysis of all areas of the logistics process.

MINIMUM EXPERIENCE:

3-4 years’ experience in Logistics Management with at least one year in Logistics Administration

Any other related tasks as assigned.

 SKILLS:

• Experience with MS Access databases and Microsoft Office including spreadsheet analysis expertise
• Knowledge of generally accepted accounting and internal control principles
• Strong analytical, problem solving and decision making
• Well-developed written and oral communications skills
• Ability to work in a team environment
• Proficiency in the use of computer programs for Accounting and Spreadsheets

 QUALIFICATIONS

• Bachelor’s degree in Logistics/Supply Chain Management
• Degree in Business Administration with supporting experience
• Thorough knowledge of accounting principles and procedures

ASSISTANT PURCHASING MANAGER

The Assistant Purchasing Manager will provide administrative and clerical support to the purchasing manager. By assessing the needs of the company or organization, you assist the manager in making choices about supplier sourcing, procurement, and vendor negotiations. Your role is to help determine pricing strategies that allow the company to remain competitive and profitable. You also work with other procurement analysts to make forecasts about future demand.

DUTIES & RESPONSIBILITIES:

• Negotiating with suppliers on pricing, terms, and conditions of sale
• Reviewing bids received from suppliers for potential purchase orders based on price, quality, delivery terms, and other factors
• Managing inventory levels of supplies and materials to ensure adequate supply while minimizing costs
• Monitoring contract compliance and making sure that suppliers adhere to contractual obligations such as maintaining insurance coverage or providing timely delivery of products or services
• Creating purchase orders and other documentation necessary to initiate a purchase transaction
• Conducting market research to identify potential suppliers and evaluate their suitability for specific products or services
• Identifying opportunities for cost savings through strategic sourcing techniques such as offshore procurement
• Reviewing purchase orders and other documents to ensure that they comply with company policies and procedures
• Recommending changes to purchasing procedures that would improve efficiency or reduce costs

MINIMUM EXPERIENCE:

2-5 years’ experience in Logistics Management with at least one year in Logistics Administration

Any other related tasks as assigned.

 SKILLS:

• Experience with MS Access databases and Microsoft Office including spreadsheet analysis expertise
• Knowledge of generally accepted accounting and internal control principles
• Strong analytical, problem solving and decision making
• Well-developed written and oral communications skills
• Ability to work in a team environment
• Proficiency in the use of computer programs for Accounting and Spreadsheets

QUALIFICATIONS

• Bachelor’s degree in Logistics/Supply Chain Management
• Degree in Business Administration with supporting experience
• Thorough knowledge of accounting principles and procedures

ASSISTANT LOGISTICS MANAGER

DUTIES & RESPONSIBILITIES

• Creating schedules and ensuring way plan are all running out smoothly
• Manage and arrange to ensure for stocks in/out, transfer and delivery.
• Supervise inbound shipping activities and make sure that they are carried out in a time efficient manner
• Communicate customer issues with operations team and devise ways of improving the customer experience, including resolving problems and complaints
• To manage all imported items can delivered within lead time
• To manage logistics tasks product receiving, arranging inventory management control and delivery management.
• To support overall supply chain operation including planning and delivery of goods and support purchasing matters.
• Plan and supervise the shipments from to the end-user
• Schedule daily and weekly routes
• Track orders using functional systems (e.g., barcodes and tracking software)
• Coordinate with warehouse staffs to ensure proper storage and distribution of products
• Monitor and report on transportation costs
• Ensure shipping documents are properly filed
• Report maintenance and repair needs for transportation vehicles and equipment
• Research and suggest cost-effective shipping methods
• Conduct regular safety audits on equipment
• To arrange daily orders picking process
• To receive incoming items, coding, labeling, unloading, rearranging, and repacking the materials
• Coordination and arranging Transportation
• To check order quantity and loading quantity.
• To check and receive sales returned process
• To ensure the daily housekeeping process for main warehouses and sample store maintain always to keep neat and tidy.
• To monitor and check the forklifts fuel filling, Generator fuel filling and tiles waste disposal
• To supervise, monitor and train the new staff and their subordinates.
• Effective time management, constantly monitor store staffing levels.
• Preparation of monthly old stocks and arrange FIFO lot number
• Looking at stores’ activities (material inward, material placing, compatible location for material, stock audit) etc.
• Supervision all warehouse manpower
• Maintaining all records of dispatches.
• To control and delivery equipment such as pallet movers, forklifts.
• To coordinate and support with other departments on stock transaction, materials movements, including marketing samples.
• Perform analysis of warehouse operations and create reports on a periodic basis

 QUALIFICATION

• Experience & Educational Requirements
• At least three years’ experience in related field
• Able to use email, internet, and Microsoft Office
• Skills or Competencies Requirement
• Excellent verbal, written in language of English 
• Must have Excellent analytical, problem-solving & organizational skills
• Ability to work as team 
• Proactive & service oriented  
• Problem Solving Skills
• Good Personality 
• Good Negotiation skill
• Persistent with good manner, respect commitment, open-minded and eager to learn
• Energetic, organized, strong communication skill, good leadership and decision making are highly recommended

DATA ENTRY CLERK – HUMAN RESOURCES

We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.

To do well in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates, and transactions. Top candidates will be focused, diligent, energetic and have good people’s skills.

Data Entry Clerk Responsibilities:

• Gathering invoices, statements, reports, personal details, documents and information from employees, other departments, and clients.
• Scanning through information to identify pertinent information.
• Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
• Creating accurate spreadsheets.
• Entering and updating information into relevant databases.
• Ensuring data is backed up.
• Informing relevant parties regarding errors encountered.
• Storing hard copies of data in an organized manner to optimize retrieval.
• Handling additional duties from time to time.

 Data Entry Clerk Requirements:

• High school diploma.
• 1+ years’ experience in a relevant field.
• Good command of English.
• Excellent knowledge of MS Office Excel & Word.
• Strong interpersonal and communication skills.
• Ability to concentrate for lengthy periods and perform accurately with adequate speed.
• Proficient touch-typing skills

JUNIOR INCOME AUDIT CLERK

JOB DESCRIPTION

 Responsible for updating and maintaining accounting records, verifying records posted by other workers, and checking figures and documents to ensure they are accurate and coded properly. Makes notations of error for future corrections.

RESPONSIBILITIES

• To assist with the data entry relating to applying payments to the Front Office Software on behalf of customers and Travel Agents.
• To assist in the process of reconciling open accounts and city ledgers.
• To perform relief duties to the Junior Income Clerk that consists of overseeing and controlling revenue and payments for accommodation, ensuring that both agree and are cleared upon check out.
• To process credit notes and refunds to customers.
• To perform other duties as requested by the superior/ supervisor.

 REQUIREMENTS:

• Associate Degree in Business Administration or equivalent.
• At least 1 years’ experience in a relevant field.
• Excellent knowledge of MS Office Application.