Manager, Suppliers Registration

Manager, Suppliers Registration is Responsible for supervising the review and assessment of supplier registration applications, ensuring compliance with procurement laws, policies, and internal procedures.

Public Procurement Commission

Career OpportunitY

On April 1, 2019, the Public Procurement Act came into effect establishing the Public Procurement Commission (PPC) as a Public Body Corporate replacing the National Contracts Commission.

The PPC has responsibility for reviewing and endorsing recommendations for the award of Government Contracts, making recommendations to Cabinet for the award of Government Contracts, as well as registering companies/businesses desirous of participating in the Government of Jamaica (GOJ) Procurement Process. The PPC also oversees the implementation of the GOJ Contractor and Consultant Performance Evaluation Programme (CCPEP).

The PPC invites applications from suitably qualified professionals to fill the following career opportunity at our location in Kingston:

Manager, Suppliers Registration (GMG/SEG 4)
Suppliers Registration Branch
Salary Range: $6,333,301.00 - $8,517,586.00 per annum

Job Purpose

Under the general direction of the Senior Director, Suppliers Registration Branch, the Manager is responsible for supervising the Technical Officers throughout the review process of suppliers’ applications. The review and assessment of all applications properly received and must be in keeping with the requirements under the Public Procurement Act, Regulations and Internal Standard Operating Procedures (SOPs).

Key Outputs

• Assigns suppliers’ applications to the Technical Officers.
• Comments on the registration process.
• Responds to requests from the Review Board
• Prepares presentation packages for the weekly Board of Commissioners’ meetings
• Prepares List of Suppliers applications for the Commissioners' approval and the Chairman’s signature.
• Prepares Reports and/or Position Papers
• Actions Deliverables from special assignments
• Conducts performance appraisals of Direct Reports 

Key Responsibility Areas:

A.    Management/Administrative Responsibilities

• Checks and assigns for processing or reviewing, submissions from Suppliers, and ensures the Technical Officers adequately prepare for the Board of Commissioners’ meetings.
• Review applications to ensure inter alia:
  • Established registration procedures were followed in the review
  • Recommendations arrived at are objective and consistent with the legal and policy framework.
  • Concerns raised by the Stakeholders that require further attention by the Branch and/or Legal Services Branch are addressed before sign-off and submission to the Board of Commissioners for decision.
• Submits reports to the Senior Director for final review, coordinates the reviewed applications of submissions for presentation to the Board of Commissioners for approval at scheduled meetings and attends these meetings as required to present the applications for approval.
• Where permitted, prepare applications for approval by the Board of Commissioners via the Round Robin Methodology.
• Follow up with Technical Officers to ensure any requests from the Commissioners for additional information are promptly addressed.
• Ensure that the Commissioners’ decision is communicated to the Suppliers via the Supplier Registration System (SRS) or other communication method outside of SRS in keeping with the legal and policy framework. Intervenes as necessary to address any delay in the review process.
• Coordinates the review of requests submitted for unregistered suppliers and other related matters, ensuring compliance with legal and policy framework.
• Manages the preparation of responses to requests from the Procurement Review Board relating to challenges from Suppliers based on categories and grades awarded.
• Manages the preparation of responses to requests from the Integrity Commission relating to Suppliers’ approvals.
• Provides responses to public bodies on queries relating to approved suppliers’ registers.
• Develops internal processes for review of applications, ensuring efficiency in the applications review process.
• Collates and analyses areas of persistent weakness as well as good practices identified through the application review process and recommends to the Office of Public Procurement Policy (OPPP) for inclusion in its training and related programmes for Stakeholders.

B. Technical/Professional Responsibilities

• Participates in the development and periodic review of the application review process for Suppliers’ submissions to the PPC.
• Participates in the development and periodic review of operating guidelines
• Identifies and recommends staff to serve on internal committees and sub-committees in support of the PPC.
• Participates in the preparation of the Branch’s Corporate Plans and Budget; manages the implementation and monitors progress, ensuring performance results
• Attends meetings of the Public Procurement Commission as required.
• Prepares/coordinates the preparation of reports required from the SRB, ensuring information is presented in required formats.
• Assists with the reviews and preparation of responses to internal and external audit reports on the Branch and the implementation of accepted recommendations relevant to the Suppliers Registration Branch.
• Represents the PPC at meetings and other external events as required.

C. Human Resources Responsibilities

• Provides leadership and guidance to staff through effective planning, delegation, communication, mentoring and coaching.
• Develops individual work plans, conducts Performance Appraisals and recommends training and other development programmes for direct reports as required.
• Administers authorised HR activities in keeping with established human resource policies and procedures.
• Ensures staff are effectively utilised to achieve departmental objectives and enhance their professional and/or personal development.

D. Other Responsibilities

The incumbent, from time to time, may be assigned duties not specifically outlined within the job description but are within the capacity, qualifications and experience normally expected from a person occupying this position.

Performance Standards:

• Established Branch and personal targets are consistently achieved.
• Deliverables and outputs are produced and presented in keeping with established policies, procedures and standards.
• The operations of the Branch, including Stakeholder Engagements and Training, are effectively managed to enable efficiency, cost savings and high productivity.
• Interaction with Stakeholders is done respectfully and amicably, and they are satisfied with the quality of service received.
• An effective working relationship is maintained internally and externally
• Direct Reports are consistently satisfied with the quality and timeliness of guidance and performance feedback provided.
• Confidentiality, integrity and professionalism are demonstrated in the execution of duties and personal conduct.

Required Competencies

The incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:

•   Knowledge of public procurement processes

•   Knowledge of the Jamaican construction industry

•   Knowledge of Forms of Contracts used in works contracts – both the GoJ and Private Sector

•   Good team building and staff development skills

•   Ability to analyse and interpret information for decision making

•   Ability to think strategically and solve complex problems

•   Good interpersonal and people management skills

•   Excellent written and oral communication skills

•   Strong planning and organising skills

•   Strong customer relations skills

•   Strong leadership skills

•   Strategic management skills

•   Demonstrates initiative

•   Displays a high level of integrity

•   Strong negotiation skills.

Minimum Required Education and Experience

•    Master’s degree in Public Administration/Business Administration or comparable discipline.

•    At least five (5) years’ practical experience at a supervisory or management level in the Public or Private Sector.

•   Training or experience in Project and/or Strategic Management.

•   A working knowledge of the Government’s Procurement Legislative Framework.

Applications accompanied by résumés should be submitted no later than Monday, 8^th  June 2026 to the:

Manager

Human Resource Management and Development

Public Procurement Commission

Third Floor, PanJam Building,

60 Knutsford Boulevard,

Kingston 5

Please note that we thank all persons for responding but only shortlisted applicants will be contacted