Manager Final Accounts and Reporting

Manager, Final Accounts and Reporting

1. Administrative and other Responsibilities

• Participates in the development of the Division’s Corporate/Operational Plans, Budget and Individual Work Plans;  
• Supervises the preparation of reports to Director, Senior Executives and other relevant stakeholders;
• Represents Director at meetings, conferences, workshops and seminars;
• Prepares reports and project documents as required; 
• Prepares and delivers Finance & Accounts presentations as needed;
• Supports and maintains customer service principles, standards and measurements. 

2. Technical/ Professional Responsibilities

• Directs the coordination, advisory and analysis of all accounts (NEPA, NCRA, TCP, etc.) and bank reconciliation activities encompassing matters relating to the financial operations of the agency;
• Oversees and coordinates the preparation of monthly, quarterly and annual financial reports and other financial reports/analyses for all operational accounts and specialized accounts in accordance with GOJ guidelines and IPSAS - IFSA for review by the Director – Finance & Accounts;
• Devises, implements and monitors mechanisms that ensures the financial reports/statements prepared are true and fair and are prepared on a timely basis;
• Ensures that the financial statements are supported by adequate notes where required by the requisite accounting standards - IPSAS – IFSA and GOJ guidelines;
• Collaborates with Managers in the Finance & Accounts Division by preparing comprehensive and long-term accounting/financial forecast to aid decision making;
• Develops and manages models, programmes and reporting tools to support the financial reporting requirements pertaining to the diverse activities of Finance & Accounts;
• Designs and develops financial information reports to provide current and relevant information for the divisions NEPA to assist them in assessing their resources and making sound business decisions;
• Provides guidance to members of staff on all the complexities and intricacies regarding the preparation of the accounts;
• Develops and reviews programmes and project reports to respond in a timely and accurate manner to internal and external data requests;
• Corroborates financial and accounting information/datasets with the Ministry of Economic Growth & Job Creation relating to the Specialized Account, and the Accountant General’s Dept and Banks regarding other accounts ensuring accuracy and final reporting;
• Directs the creation of new financial reports, in consultation with ICT Branch as required, to respond to immediate access and analysis of large datasets;
• Works closely with the Director as required to prepare financial analysis and models supporting the economical use of public funds;
• Works closely with the Manager – Management Accounts to assess and recommend strategies to maximize financial opportunities such as reducing costs, and evaluates the risks associated with the strategies;
• Directs the preparation of the annual audit requirements for programmes and initiatives as set forth the FAA Act, Regulations and Instructions;
• Provides leadership, advice, and support within the Finance and Accounts Division by recommending strategies to improve or enhance existing financial reports, and the development and use of ad-hoc reporting;
• Signs cheques, electronic and bank transfer letters after careful review of payment documentation;
• Assists the Director in addressing issues/concerns raised in the Internal/External/Auditor General’s queries and reports;
• Keeps current with the latest tools/techniques in Public Financial Management (Specifically Financial Reporting) to determine what new solutions and implementations will meet NEPA’s business/operational requirements.

3. Human Resource Responsibilities

• Provides management and guidance through effective planning, delegation, communication, training, mentoring and coaching of high-performing accounting professionals who possess outstanding knowledge, experience, ethics, and integrity;
• Evaluates and monitors the performance of staff under direct supervision and implements appropriate strategies;
• Coordinates the development of individual work plans and recommends performance targets for the staff assigned;
• Participates in the recruitment and training of staff of the Division;
• Recommends succession initiatives, transfer, promotion and leave in accordance with established Human Resource Policies and Procedures;
• Identifies skills/competencies gaps and contributes to the development and succession planning for the Division to ensure adequate staff capacity;
• Monitors the performance of staff and facilitates the timely and accurate completion of the staff annual performance appraisals and other periodic reviews;
• Ensures the well - being of staff supervised;
• Effects disciplinary measures in keeping with established guidelines/practices 

• Required Competencies

  • Good knowledge of Financial and Accounting Principles and Practices;
  • Good knowledge of the preparation of financial statements & Reports
  • Knowledge of Audit Principles and Techniques;
  • Expert knowledge of the Public Finance Legal Framework (FAA Act & Regulations and Instructions) Public Expenditure Policy and Public Finance Management Reforms;
  • Expert knowledge of and experience in, GOJ operations and Public Sector matters;
  • Deep analytical capability and ability to apply strategic thinking to financial reporting and analysis;
  • A strong sense of trust and a high level of confidentiality and integrity;
  • Knowledge of ICT Finance & Accounting systems;
  • Good understanding of the public expenditure policy environment and the goals;
  • Good knowledge of Finance and Accounting monitoring and evaluation frameworks;
  • Good verbal and written communication skills, with the ability to deliver presentation with tact, clarity, enthusiasm and accuracy to widely varied audiences;
  • A high level of initiative and self-motivation;
  • Demonstrated interpersonal and negotiation skills;
  • Aptitude for developing and maintaining collaborative relations with team members both within and outside the NEPA;
  • Familiarity with procedures, policies and legislation governing the machinery of government;
  • Knowledge of the Government processes, including policy development, financial planning, performance management systems and basic theories, principles and methods of analysis;
  • Knowledge of computerized systems and software, with an emphasis on the MS Office suite and projects.

   Minimum Required Education and Experience

• Master’s Degree in Risk Management, Management Studies, Public Administration, Business Administration or a related discipline;

• Specialized training in Risk Management;

• Three (3) years related experience, with at least two (2) years in a Risk Management role.

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• OR

•  Bachelor’s Degree in Risk Management, Management Studies, Public Administration, Business Administration or a related discipline;

• Five (5) years related experience, with at least three (3) years in a Risk Management role. 

• Specialized training in Risk Management;