Manager Corporate Projects

Coordinate, implement and manage the efficient and effective delivery of Project Management Services for Business Initiatives, Corporate Projects or other Projects as assigned by the Executive Director

EDUCATIONAL REQUIREMENTS

• REQUIRED: Masters’ Degree in Project Management or related field.
• DESIRED: Certified Project Management Professional (PMP) as awarded by the Project Management Institute.

EXPERIENTIAL REQUIREMENTS

• A minimum of six (6) years’ progressive experience with Project Management.
• A minimum of four (4) years’ experience at the Management Level in a Customer-focused Organisation.
• Any equivalent combination of qualifications and experience.

PERFORMANCE REQUIREMENTS

The incumbent will be required to:

Corporate Project Management

• Establish and implement an appropriate Corporate Project Management Framework according to recognised Project Management Standards.
• Conduct Feasibility Assessments on Corporate Project Proposals and advise Executive Management on the viability of same.
• Develop and maintain Project Plans and reporting documentation necessary to ensure timely communication and successful delivery of assigned projects
• Ensure timely communication and successful delivery of assigned projects.
• Ensure that projects are planned and executed according to Project Management standards and best practices, including:

           - work breakdown structures for each project;

           - project team roles and responsibility;

           - risk and issue identification, assessment and management;

           - operational support plans; and,

           - training as needed.

• Analyse and arrange Project Plans for consideration and review by the Executive Management Team.
• Maintain information within the Project Management Software in use.
• Develop and maintain Communications Plans, with the support and advice of the Manager Corporate Communications where necessary, in order to keep stakeholders appraised of Project Plans and related implications.

People Management

• Manage the performance of immediate subordinates, providing advice on technical and administrative matters and providing training as required.
• Monitor & evaluate performance of subordinate staff through implementation of Performance Management System, including the conduct the annual performance appraisals.
• Ensure that Training Needs Reports are completed and approved Action Items are executed in order to equip staff with the necessary Knowledge, Skills, Abilities and Other Attributes required to achieve approved objectives.
• Promote compliance with the NIBTT's Corporate Policies, Procedures & Instructions related to: Human Resource Management, including Industrial Agreements; and, Health, Safety, Security and the Environment, including relevant elements of the OSH Act.
• Ensure that the Corporate Projects Department is adequately provided with equipment, operating systems and supplies, information and physical amenities necessary for the efficient and effective conduct of the Department's business and the maintenance of a healthy and safe work environment.

Audit, Compliance & Risk

• Ensure that necessary approvals and or signoffs are obtained for all Project elements.
• Assess recommendations arising out of the conduct of audits and system reviews, and implement approved action items where necessary.
• Implement, monitor & evaluate relevant risk mitigation strategies contained in the Business Unit’s Operational Plan identified by the Executive Management Team
• Co-operate with and provide assistance to Internal and External Auditors, and internal Compliance and Risk Managers with regard to access to, or provision of information, records and responses required for preparation of financial statements as well as audit and risk reports.  

Strategic Support

• Assist Business Units and Departmental Heads with developing Project Documentation i.e. proposals, project plans, budget etc.
• Prepare and supervise preparation of pre-tender documentation, complete tender evaluation and assist in the development of contracts for the engagement of project related products and services.
• Guide on the establishment of Project Teams within Business Units for the achievement of Business Initiatives in order to ensure adherence to Project Management Policies & Procedures
• Produce and submit progress and other management reports to the Project Owner or Sponsor and the Executive Management Team.
• Participate in the development of the Strategic and Business Unit Plans by advising on strategies and resources needed to improve the delivery of Corporate Projects.
• Prepare routine and ad hoc reports within area of responsibility as required by the Board and Executive Management.
• Participate in the management decision-making process as a member of the NIBTT’s Senior Management Team.
• Represent the NIBTT in the management of communication and relationships with external vendors, service providers and consultants on project related products and services.
• Represent the Investigations & Controls Unit on Internal and External Committees as directed by the Executive Director, and co-ordinate the Unit’s efforts in meeting the approved objectives of the particular committee.
• Perform related duties as requested.

AREAS OF SPECIALIST KNOWLEDGE

• HR Management - Understanding of principles and procedures required for effective management of an organization's human resources. Includes recruitment, selection, training and orientation, compensation, labour relations and HR information systems.
• Financial Planning - Determining how to spend money to best accomplish work goals, as well as keep track of spending should the need to explain expenses arise.
• Business Administration - Knowledge of how to manage all or part of an organization by developing strategies, planning, allocating resources (human, financial, material, intellectual or intangible), controlling procedures and evaluating outcomes.
• Public Relations Management - Ability to analyse promotional needs, develop PR strategies, implement and manage PR campaigns, and measure outcomes.
• MS Windows Administration - Ability to use MS windows operating system.

SKILLS AND ABILITIES REQUIRED

• Internet and Email - Extent to which one is comfortable navigating the internet and is familiar with various email programs.
• Planning - Extent to which one is able to take into account organizational goals in order to develop a step-by-step plan for how to proceed.
• Auditing and Control of Procedures - Extent to which one is able to keep track of how well employees are following procedures.
• Public Speaking - Talking to others to convey information effectively.
• Training - Extent to which one is able to effectively and efficiently transfer knowledge to others.
• Management and Supervision - Ability to manage employees, solve problems, and ensure that all members of the organization perform to the best of their abilities.
• Time Management - Extent to which one is able to develop a plan of action, accurately estimate the amount of time the task/project will require, as well as prioritize and execute the plan in the allocated time frame.
• Critical Thinking - Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Team-building - Ability to create workable teams as well as help team members learn to trust each other and perform well together.